Maintenance Administrative Coordinator

FALL CREEK FARM & NURSERY; San Antonio (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid time off

Job summary

The Program Supervisor I (Maintenance Administrative Coordinator) at the Texas Health and Human Services Commission’s Plant Maintenance department supervises administrative and financial activities for the maintenance group at San Antonio State Hospital. You’ll train staff, oversee HR tasks, and manage CAFM-based work orders in a results-driven environment.

With a focus on disaster readiness and COOP, the role requires onsite work, day shift, and collaboration across teams to ensure accurate

Qualifications

• Experience supervising administrative and financial tasks in a health care setting.
• Strong computer skills and familiarity with CAFM and CAPS systems.
• Ability to train staff and manage performance evaluations.

Responsibilities

• Performs routine administrative and supervisory program work for the Maintenance Department.
• Supervises and trains Maintenance Staff in complex computer programs and HR tasks.
• Oversees facility HR tasks and other financial recording requirements.
• Inputs and directs the input of work orders, job orders, and preventive maintenance orders into the CAFM system.
• Maintains records pertaining to the CAPS system and capital asset planning.

Skills

Supervisory experience

Administrative coordination

HR tasks

Facilities maintenance

Financial recordkeeping

CAFM system

Tools

CAPS system

CAFM program

Job description

Career Opportunities: Maintenance Administrative Coordinator (21175)

Posting ID21175-Posted09/10/2026-Health & Human Services Comm-Plant Maintenance-Installation, Repair, and Maintenance-San Antonio State Hospital-Not Eligible for Telework- Other Locations (1) - Additional Shifts available (1) -b. $3000 - $4999 per month

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage .

Functional Title:Maintenance Administrative Coordinator
Job Title:Program Supervisor I
Agency:Health & Human Services Comm
Department:Plant Maintenance
Posting Number:21175
Closing Date:10/10/2026
Posting Audience:Internal and External
Occupational Category:Installation, Repair, and Maintenance
Salary Range:$3,793.41-$5,921.25
Pay Frequency: Monthly
Salary Group:TEXAS-B-18
Shift:Day
Additional Shift:Days (First)
Telework:Not Eligible for Telework
Travel:Up to 10%
Regular/Temporary:Regular
Full Time/Part Time:Full time
FLSA Exempt/Non-Exempt:Exempt
Facility Location:San Antonio State Hospital
Job Location City:SAN ANTONIO
Job Location Address:6711 S NEW BRAUNFELS
Other Locations:San Antonio
MOS Codes: 0203,0207,0302,0370,0520,0602,0802,1802,1803,2340,5502,6302,6502,7202,7208,7210,7220,7502,8005,8858
9702,16GX,60C0,611X,612X,63G0,641X,712X,86M0,86P0,8U000,9G100,BOSN,ELC,ISS,MAT,MED,MLES,MSSD,MSSE,MS
SR,OSS,WEPS

Brief Job Description

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of ten psychiatric hospitals, two youth residential treatment facilities, and thirteen state supported living centers. Psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below.

The Program Supervisor I (Maintenance Administrative Coordinator) performs routine (journey-level) administrative and supervisory program work for all administrative and financial responsibilities for the Maintenance Department. Work involves supervising and training all Maintenance Staff in complex computer programs, overseeing facility HR tasks, and other financial recording requirements. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Supervises all work in human resource areas for staff assigned in the program area. Responsibilities include, but are not limited to, reviewing applications, interviewing candidates, selecting and hiring potential employees, scheduling and assigning workload, establishing performance measures, evaluating work performance, providing feedback and guidance, recommending staff development and training, recommending personnel and disciplinary actions, scheduling and approving leave.

Maintains the Capital Asset Planning System (CAPS) through periodic updates of the CAPS program as directed from Central Office CAFM Project Office and local authority to ensure accurate information reflecting hospital needs.

Monitors and supervises the receipt of all work requests submitted. Ensures the continual flow of processes involved in managing the work documents to ensure accurate information routing. Inputs, or directs the input of all work orders, job orders, and preventative maintenance orders into the appropriate CAFM program to ensure efficient collection and routing of data.

Maintains records pertaining to