Facilities & IT Operations Specialist

Jewish Family Service Of Los Angeles; Los Angeles (CA); On-site; USD 40,000 - 45,000; Full time

Job summary

Jewish Family Service of Los Angeles seeks a highly organized Facilities & IT Operations Coordinator to provide essential admin support to facilities and IT leadership. You will manage filing, budgets, invoices, and vendor coordination across multiple sites.

Role requires 5+ years in admin support, strong communication, and proficiency with MS Office 365. You will handle sensitive information and help maintain IT inventories while supporting onboarding and ticketing workflows.

Qualifications

• Minimum of 5 years of administrative support experience required.
• Experience supporting Facilities, Operations, IT, or shared services environments preferred.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365, including Outlook, Word, Excel, Teams, and PowerPoint.
• Ability to learn and navigate internal systems and ticketing platforms.
• Strong customer service orientation and interpersonal skills.
• Ability to handle confidential information with discretion.
• Prioritize workload and manage deadlines independently.

Responsibilities

• Provide day-to-day administrative support to the Facilities and IT leadership teams.
• Maintain filing systems for contracts, service records, warranties, inventories, and documentation.
• Assist with departmental budget tracking, invoices, POs, and expense reconciliation.
• Support board- and committee-related materials as requested.
• Coordinate service requests, maintenance schedules, and vendor appointments across locations.
• Track work-orders and follow up to ensure timely resolution.
• Maintain IT inventory records of laptops, devices, and related assets.
• Coordinate vendor meetings, software renewals, and procurement docs.
• Support onboarding/offboarding, including equipment tracking and access docs.

Skills

Administrative support

Facilities coordination

IT support basics

Vendor coordination

Customer service

MS Office 365 proficiency

Tools

Microsoft Office 365

Outlook

Word

Excel

Teams

PowerPoint

Job description

Jewish Family Service of Los Angeles seeks a highly organized Facilities & IT Operations Coordinator to provide essential admin support to facilities and IT leadership. You will manage filing, budgets, invoices, and vendor coordination across multiple sites.

Role requires 5+ years in admin support, strong communication, and proficiency with MS Office 365. You will handle sensitive information and help maintain IT inventories while supporting onboarding and ticketing workflows.