On-Site Office Operations Coordinator

Jewish Family & Children's Service of Greater Boston; Waltham (MA); On-site; USD 52,000 - 64,000; Full time

Job summary

Jewish Family & Children's Service is seeking an Office Coordinator for our Waltham headquarters to keep operations running smoothly and support a welcoming workplace. This on-site role operates 8:00am–4:00pm with flexibility for start and end times within 7:00am–5:00pm, and may include limited travel to other JF&CS locations.

You will manage front-desk coverage, coordinate facilities projects, and collaborate with HR, IT, and Finance to maintain an efficient, service-oriented office

Qualifications

• 3–5 years of experience in office administration or related roles.
• Strong organizational skills and ability to manage multiple priorities.
• Ability to take initiative, solve problems, and work with minimal supervision.
• Strong communication and customer service skills with staff, clients, and vendors.
• Experience coordinating projects and working across departments.
• Flexible, calm, and responsive when priorities shift.
• Proficiency with Microsoft Office and willingness to learn new systems.

Responsibilities

• Own day-to-day office operations and improve administrative processes.
• Coordinate facilities-related projects, maintenance, inspections, and vendor relationships.
• Lead and support office staff to ensure reliable coverage and high service levels.
• Provide approximately 15 hours per week of front-desk coverage for staff, clients, and visitors.
• Collaborate with HR, IT, and Finance on office-related needs.

Skills

Office administration

Customer service

Staff coordination

Multitasking

Microsoft Office

Tools

Microsoft Office

Job description

Jewish Family & Children's Service is seeking an Office Coordinator for our Waltham headquarters to keep operations running smoothly and support a welcoming workplace. This on-site role operates 8:00am–4:00pm with flexibility for start and end times within 7:00am–5:00pm, and may include limited travel to other JF&CS locations.

You will manage front-desk coverage, coordinate facilities projects, and collaborate with HR, IT, and Finance to maintain an efficient, service-oriented office