Facilities & HR Operations Generalist

TOTE Maritime Alaska; Tacoma (WA); On-site; USD 55,000 - 71,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Life Insurance

Short-Term Disability

Long-Term Disability

Employee Assistance Program (EAP)

401(k) with Company Match

Tuition Reimbursement

Paid Time Off (PTO)

Paid Holidays

Supplemental Parental Leave

Annual Bonus Eligibility

Job summary

TOTE Maritime Alaska is seeking a highly organized Business Services Generalist in Tacoma to support facilities, security, vendor management, employee engagement, and administrative operations across the Tacoma Terminal and 909 Building.

You will manage onboarding, office resources, budget tracking, invoices, conference rooms, front desk, and visitor support while coordinating training and safety programs with Human Resources and site leadership.

Qualifications

• Associate degree in business or related field required.
• Minimum 5 years of experience in office management, executive administration, facilities management, and HR support.
• Strong organizational and communication skills required.

Responsibilities

• Assist with facilities management and security coordination.
• Manage vendor relationships and project coordination.
• Oversee administrative operations including onboarding, budget tracking, invoicing, and front desk responsibilities.

Skills

Office Management

Executive Administration

Facilities Management

Facilities Coordination

Administrative Services

Business Operations Support

Education

Associate Degree in Business Administration

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Windows Operating Systems

Office Technology Systems

Data Entry

Budget Tracking

Invoice Processing

Administrative Software Applications

Job description

TOTE Maritime Alaska is seeking a highly organized Business Services Generalist in Tacoma to support facilities, security, vendor management, employee engagement, and administrative operations across the Tacoma Terminal and 909 Building.

You will manage onboarding, office resources, budget tracking, invoices, conference rooms, front desk, and visitor support while coordinating training and safety programs with Human Resources and site leadership.