Facilities & HR Operations Generalist

TOTE Group; Tacoma (WA); On-site; USD 55,000 - 71,000; Full time

Benefits offered by this job

Life Insurance

Short-Term Disability

Long-Term Disability

Employee Assistance Program (EAP)

401(k) with Company Match

Tuition Reimbursement

Paid Time Off (PTO)

Paid Holidays

Annual Bonus Eligibility

Job summary

TOTE Maritime Alaska in Tacoma, WA is seeking a highly organized Business Services Generalist to support facilities, security, vendor management, and HR-related admin across our Tacoma locations. This full-time role blends office administration with operations coordination to maintain safe, efficient workplaces.

You will coordinate onboarding, budget tracking, and employee engagement initiatives while partnering with leadership, vendors, and staff to deliver exceptional service and ensure

Qualifications

• Associate degree or equivalent experience in business administration or related field.
• Minimum 5 years in office management, executive administration, facilities management or related areas.
• Experience coordinating facilities operations, budgets, HR support, and vendor relationships.

Responsibilities

• Security & compliance administration for facilities and badge systems.
• Administrative operations including invoices, charts, and intranet content.
• Employee onboarding, engagement initiatives, recognition programs, and events.
• Training coordination for safety and security programs.
• Manage vendor relationships and project coordination.
• Support daily business operations and office services across Tacoma locations.

Skills

Office Management

Executive Administration

Facilities Management

Facilities Coordination

Administrative Services

Business Operations Support

Education

Associate Degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Windows Operating Systems

Data Entry

Budget Tracking

Administrative Software Applications

Job description

TOTE Maritime Alaska in Tacoma, WA is seeking a highly organized Business Services Generalist to support facilities, security, vendor management, and HR-related admin across our Tacoma locations. This full-time role blends office administration with operations coordination to maintain safe, efficient workplaces.

You will coordinate onboarding, budget tracking, and employee engagement initiatives while partnering with leadership, vendors, and staff to deliver exceptional service and ensure