Facilities Financial Operations & Fleet Specialist

Colby College; Benton (ME); On-site; USD 50,000 - 63,000; Full time

Job summary

Colby College is seeking a Facilities Business Operations Specialist to provide professional financial, analytical, and operational support across Facilities Services. The role reports to the Director of Facilities Finance and Administration and to the AVP for Operations, handling financial processes, purchasing, contracts, fleet, assets, inventory, and operational reporting.

The position requires applying College policies, resolving moderately complex issues, and serving as a resource to

Qualifications

• Bachelor's degree (in business or accounting preferred) or equivalent combination of education and progressively responsible experience.
• Three+ years of progressively responsible experience in financial operations, accounting, business operations, facilities administration, or related field.
• Competence with word processing, analytical, presentation and database software.

Responsibilities

• Administer facilities financial processes including accounts payable/receivable, purchasing, journal entries, cash receipts, and P-Card activity.
• Analyze financial activity, reconcile to General Ledger, investigate discrepancies and resolve issues.
• Monitor data for accuracy, prepare reports and analyses to support financial planning and decision making.
• Interpret and apply College financial policies and provide guidance on purchasing, accounting, and documentation.
• Collaborate with key stakeholders to identify risks and implement process improvements.
• Translate complex accounting guidelines into actionable workflows for non-financial staff through clear communication.

Skills

Financial analysis

Accounts payable/receivable

Analytical thinking

Communication

Problem solving

Education

Bachelor's degree in business or accounting or related field

Tools

Workday

Excel

TMA

Job description

Colby College is seeking a Facilities Business Operations Specialist to provide professional financial, analytical, and operational support across Facilities Services. The role reports to the Director of Facilities Finance and Administration and to the AVP for Operations, handling financial processes, purchasing, contracts, fleet, assets, inventory, and operational reporting.

The position requires applying College policies, resolving moderately complex issues, and serving as a resource to