Facilities Data & CMMS Specialist

University of San Diego; San Diego (CA); On-site; USD 35,000 - 40,000; Full time

Job summary

University of San Diego seeks a Facilities Technology and Data Coordinator to support the CMMS, preventive maintenance (PM) and deferred maintenance (DM) programs, and to develop reports and KPI dashboards for Facilities Management. The role drives data integrity, system administration, analytics, training staff, and advancing process improvements.

Minimum two years’ related experience and a high school diploma are required; an associate degree is preferred.

Qualifications

• High School diploma required.
• Minimum two years of related experience working with systems, technology, and/or equipment.
• Previous experience with record keeping / inventory control.
• Familiarity with CMMS and asset data management preferred.

Responsibilities

• Administer CMMS data, asset records, user permissions, and workflows.
• Review finished work orders for data accuracy.
• Train technicians in CMMS mobile apps.
• Generate KPI dashboards and analytics for FM operations.
• Schedule preventive maintenance and coordinate trades.
• Track deferred maintenance and report on progress.
• Identify process improvements and document workflows.
• Maintain compliance with licensing and background check requirements.

Skills

CMMS

Data analysis

Reporting

Communication

Problem solving

Education

High School Diploma

Associate degree preferred

Tools

TMA CMMS

Job description

University of San Diego seeks a Facilities Technology and Data Coordinator to support the CMMS, preventive maintenance (PM) and deferred maintenance (DM) programs, and to develop reports and KPI dashboards for Facilities Management. The role drives data integrity, system administration, analytics, training staff, and advancing process improvements.

Minimum two years’ related experience and a high school diploma are required; an associate degree is preferred.