Facilities Coordinator – Operations & Vendor Relations

Cushman & Wakefield; New York (NY); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Retirement savings plan

Paid time off

Job summary

Cushman & Wakefield is seeking a Facilities Coordinator to manage day-to-day operations across assigned properties, acting as the primary contact for clients, vendors, landlords, and internal teams. The role emphasizes maintaining building operations and safety, managing work orders, invoices and contracts, and delivering reliable support in a fast-paced environment.

The position requires strong communication, customer service, organizational and multitasking skills, with a focus on service

Qualifications

• High school diploma or GED required.
• Associates or Bachelors degree in facilities management, building, business or related field preferred.
• Minimum 1 year of work experience in an administrative, accounting or tenant services capacity.

Responsibilities

• Provide general facility management and monitor office/facility operations.
• Address client inquiries and ensure timely resolution of issues and service delivery.
• Create and manage work orders; assign to engineering staff, subcontractors and vendors.
• Report on open and closed work orders and track status with the responsible party.
• Coordinate with outside contractors for service and repairs of equipment.
• Monitor vendor performance and process payments in a timely manner.
• Maintain communication with clients, landlords, and vendors to provide project status updates.

Skills

Communication Proficiency

Customer Focus

Initiative

Sense of Urgency

Multi-Tasking

Detail Oriented

Financial Knowledge

Time Management Skills

Team Orientation

Education

High school diploma or GED

Associates or Bachelors degree in facilities management, building, business or related field preferred

Tools

Microsoft Office Suite

Base Building Systems

Job description

Cushman & Wakefield is seeking a Facilities Coordinator to manage day-to-day operations across assigned properties, acting as the primary contact for clients, vendors, landlords, and internal teams. The role emphasizes maintaining building operations and safety, managing work orders, invoices and contracts, and delivering reliable support in a fast-paced environment.

The position requires strong communication, customer service, organizational and multitasking skills, with a focus on service