Facilities Coordinator: Operations & Vendor Liaison

Cushman & Wakefield; Town of Amherst (NY); On-site; USD 33,000 - 37,000; Full time

Job summary

Cushman & Wakefield in New York, NY, is seeking a Facilities Coordinator to support the facility management team in delivering client facility services. You will coordinate work orders, liaise with engineering, vendors, and landlords, and maintain records of maintenance, inspections, and building activities.

The role requires at least 3 years of admin or tenant services experience, strong data entry and analytical skills, procurement experience, and familiarity with work order systems such as

Qualifications

• Minimum 3 years of experience in administrative, accounting, or tenant services roles.
• Strong data entry, reporting, spreadsheets/pivot tables, and analytics experience.
• Solid financial acumen including purchase orders and vendor management.

Responsibilities

• Support day-to-day facility operations and serve as primary contact for client requests.
• Coordinate work orders, maintenance, inspections, and service requests with staff, vendors, and landlords.
• Create purchase orders, assist approvals, vendor bids, invoice review, and payments.
• Track progress of open work orders and update clients through completion.
• Maintain records for maintenance, vendors, equipment, and building activities.
• Coordinate vendor access, scheduling, and service delivery while monitoring performance.
• Assist with inspections, events, and emergency/disaster response.
• Support KPI/SLA reporting, process improvements, and vendor training.

Skills

Strong Communication

Customer Focus

Initiative

Sense of Urgency

Multitasking

Attention to Detail

Financial Awareness

Time Management

Teamwork

Education

3+ years admin/ accounting/ tenant services

Tools

REALM CMMS

Work order systems

Job description

Cushman & Wakefield in New York, NY, is seeking a Facilities Coordinator to support the facility management team in delivering client facility services. You will coordinate work orders, liaise with engineering, vendors, and landlords, and maintain records of maintenance, inspections, and building activities.

The role requires at least 3 years of admin or tenant services experience, strong data entry and analytical skills, procurement experience, and familiarity with work order systems such as