Facilities Coordinator - Onsite

CBRE Group, Inc.; Dallas, Northern (TX, KY); Hybrid; USD 40,000 - 60,000; Full time

Job summary

CBRE Group, Inc. is seeking a Facilities Coordinator in Dallas to support a financial services client by coordinating tasks and work orders with clients, vendors and contractors.

This role is part of the facilities management team, aiding property managers and ensuring operations are aligned with maintenance and investment plans. Responsibilities include handling inquiries, collecting work orders, tracking progress, and filing essential documents, with guidance provided to follow defined

Qualifications

• Experience coordinating facilities or service provider work orders.
• Strong written and verbal communication skills.
• Ability to follow procedures and document work clearly.

Responsibilities

• Coordinate work orders with landlords, tenants and service providers.
• Acknowledge client inquiries and collect work orders.
• Monitor progress and collect information reports.
• File and organize proposals, department files and vendor paperwork.
• Follow established procedures and respond to routine inquiries.

Skills

Communication

Customer service

Vendor coordination

Attention to detail

Tools

Work order system

Job description

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders supporting a financial services client are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.