Facilities Coordinator II: CMMS & Maintenance Planning

City of Portland; Portland (OR); On-site; USD 70,000 - 90,000; Full time

Job summary

The City of Portland BES seeks a Facilities Coordinator II to oversee asset data, manage CMMS records, and lead preventive maintenance efforts across multiple sites. This role emphasizes safety, schedule adherence, and clear communication with vendors and internal teams.

You will coordinate facility projects, perform inspections, and contribute to continuous improvement by documenting procedures and tracking performance metrics.

Qualifications

• Experience: with facility operations, maintenance coordination, or asset management.
• Knowledge: CMMS platforms and asset records management.
• Ability: to coordinate multiple facility projects with vendors/contractors.
• Ability: to read and interpret equipment manuals and maintenance specs.
• Ability: to work in teams with managers, staff, and external partners; strong customer service/ conflict resolution.
• Skill: evaluating consultant/vendor proposals and overseeing contracts.

Responsibilities

• Maintain asset data in CMMS, including equipment records and maintenance schedules.
• Prioritize, schedule, and backfill maintenance; order parts and coordinate services.
• Assist in documenting SOPs for O&M Facility Maintenance.
• Collaborate with internal teams, contractors, and vendors to plan upgrades and repairs.
• Conduct routine facility inspections to identify safety hazards and maintenance needs.
• Ensure all facility work complies with safety standards and regulatory requirements.
• Lead facilities efforts in condition assessment of BES assets.
• Investigate and resolve employee complaints and repair requests.
• Respond to aging work orders and open requisitions.
• Assist with facilities planning and forecasting.

Skills

Facility operations

Maintenance coordination

Asset management

CMMS knowledge

Project coordination

Technical reading

Teamwork

Vendor management

Education

Course work in relevant trade/public administration

Experience: 3 years in analysis/planning in public agency

Valid state driver’s license

Tools

CMMS

Job description

The City of Portland BES seeks a Facilities Coordinator II to oversee asset data, manage CMMS records, and lead preventive maintenance efforts across multiple sites. This role emphasizes safety, schedule adherence, and clear communication with vendors and internal teams.

You will coordinate facility projects, perform inspections, and contribute to continuous improvement by documenting procedures and tracking performance metrics.