O&M Facilities Coordinator II - CPPW

City of Portland; Portland (OR); On-site; USD 70,000 - 90,000; Full time

Job summary

The City of Portland BES seeks a Facilities Coordinator II to oversee asset data, manage CMMS records, and lead preventive maintenance efforts across multiple sites. This role emphasizes safety, schedule adherence, and clear communication with vendors and internal teams.

You will coordinate facility projects, perform inspections, and contribute to continuous improvement by documenting procedures and tracking performance metrics.

Qualifications

• Experience: with facility operations, maintenance coordination, or asset management.
• Knowledge: CMMS platforms and asset records management.
• Ability: to coordinate multiple facility projects with vendors/contractors.
• Ability: to read and interpret equipment manuals and maintenance specs.
• Ability: to work in teams with managers, staff, and external partners; strong customer service/ conflict resolution.
• Skill: evaluating consultant/vendor proposals and overseeing contracts.

Responsibilities

• Maintain asset data in CMMS, including equipment records and maintenance schedules.
• Prioritize, schedule, and backfill maintenance; order parts and coordinate services.
• Assist in documenting SOPs for O&M Facility Maintenance.
• Collaborate with internal teams, contractors, and vendors to plan upgrades and repairs.
• Conduct routine facility inspections to identify safety hazards and maintenance needs.
• Ensure all facility work complies with safety standards and regulatory requirements.
• Lead facilities efforts in condition assessment of BES assets.
• Investigate and resolve employee complaints and repair requests.
• Respond to aging work orders and open requisitions.
• Assist with facilities planning and forecasting.

Skills

Facility operations

Maintenance coordination

Asset management

CMMS knowledge

Project coordination

Technical reading

Teamwork

Vendor management

Education

Course work in relevant trade/public administration

Experience: 3 years in analysis/planning in public agency

Valid state driver’s license

Tools

CMMS

Job description

Facilities Coordinator II

• Are you an inclusive and detailed-oriented individual that enjoys planning and coordinating activities?
• Do you like working in a collaborative environment that focuses on serving employees and the community?
• Are you a technology proficient problem-solver who enjoys working with data, managing information, and using technology to improve efficiency?

Then you may be our new O&M Facilities Coordinator for the Bureau of Environmental Services (BES)!

The BES Operations & Maintenance Group (O&MG) Facilities Management program manages buildings and grounds at two large treatment plants, four off-site facilities and 98 pump stations. This includes 125 acres of property at the Columbia Boulevard Wastewater Treatment Plant (CBWTP); 10 acres of property at Tryon Creek Wastewater Treatment Plant; along with over 200 different structures, 75 of which are located at the two treatment plants. They range in size from 50 square feet to 60,000 square feet. More than 10 of these structures are occupied regularly. All of them have paving, sidewalks, landscaping, walls and windows, doors and locks, utilities (power, water), lights, equipment, furniture, ventilation, roofs with gutters and downspouts, fences, and neighbors.

The City of Portland Bureau of Environmental Services (BES) is seeking a Facilities Coordinator II to support a safe, efficient and well-managed workplace by overseeing facility assets and coordinating a wide range of facility projects. This role maintains the integrity and accuracy of asset data within the Computerized Maintenance Management System (CMMS) and supports the development and implementation of a comprehensive preventive maintenance program that extends equipment life and reduces operational downtime.

Working closely with internal teams, vendors, and contractors, the Facilities Coordinator serves as a central point of communication for facility operations. The role emphasizes strong planning, documentation, and follow-through to keep projects on schedule and within scope, all while prioritizing safety, accessibility, and overall workplace quality. Through proactive inspections, hazard identification, and coordination of corrective actions, the coordinator actively contributes to a culture of safety and continuous improvement. Overall, this position plays an essential part in maintaining a workplace where employees can work safely, productively, and with minimal disruptions.

What you’ll get to do:

• Maintain accurate asset data within the CMMS, including equipment records, preventative maintenance schedules and lifecycle information.
• Prioritize, schedule, and account for the backlog of maintenance which has been deferred over time. Order and coordinate parts/materials and services as needed to support maintenance work.
• Assist in the development and documentation of SOP’s (Standard Operating Procedures) for the O&M Facility Maintenance program.
• Collaborate with internal teams, contractors, and vendors to plan and execute facility upgrades, repairs, and improvements.
• Conduct routine facility inspections to identify safety hazards, maintenance needs, and opportunities for operational efficiencies.
• Ensure all facility work complies with safety standards, regulatory requirements, and organizational policies.
• Participate in and lead facilities efforts in the condition assessment of BES Facilities assets.
• Investigate and resolve employees’ complaints and repair requests
• Respond to facilities concerns, and issues regarding aging work orders and open requisitions.
• Assist with facilities planning and forecasting.

About the Bureau of Environmental Services

This is an exciting time to join the Bureau of Environmental Services (BES). Together we are reimagining the work we do to ensure it aligns with Our Values:

• We implement equity in our workplace, business practices, and service delivery.
• We value our customers and partners.
• We carefully manage our watersheds, wastewater and stormwater infrastructure, and financial resources.
• We encourage leadership among our employees in our City and community.
• We support a diverse, collaborative, healthy, and engaged workforce.
• We urge respectful communication and transparency.
• We advance innovative, sustainable, and resilient solutions.

At BES, we value our customers and partners; Portlanders’ sense of connection to their waterways; conscientious stewardship of our watersheds, wastewater and stormwater infrastructure, and financial resources; a diverse, collaborative, healthy, and engaged workforce; leadership among our employees and in our City and community; equity in our workplace, business practices, and service delivery; clear communication and transparency; innovative, sustainable, and resilient solutions.

BES is seeking talented individuals from diverse racial, ethnic, and socio-economic backgrounds with knowledge, ability, and experience working with a broad range of individuals and communities; and that desire to work collaboratively and creatively to broaden the variety of innovative ways to partner with and serve all Portland communities.

To learn more about the work we do at BES, click on the link:

Our BES 10-Year Strategic Plan can be found here:

Applicants should specifically address and demonstrate in their cover letter and résumé how their education, training, and/or experience meet each of the following minimum qualifications:

• Experience: with facility operations, maintenance coordination, or asset management.
• Knowledge: of CMMS platforms and the ability to maintain accurate asset records
• Ability: to coordinate multiple facility projects, including planning, scheduling, and communication with vendors or contractors
• Ability: to read and interpret basic technical documents such as equipment manuals, drawings, or maintenance specifications.
• Ability: to embrace teamwork and maintain effective working relationships with Bureau managers and staff, representatives of other governmental agencies, the public, and others encountered in the course of work and apply appropriate customer service and conflict resolution skills.
• Skill: in evaluating consultant and/or vendor proposals and contracts, oversee those contracts and ensure quality of vendor work.

Additional Requirements

• Education/Training: Course work from an accredited college or university in a relevant trade, business administration, public administration, or field related to organizational unit or Bureau/Office;
• OR
• Experience: Three (3) years of progressively responsible experience involving analysis, planning, organizing, and/or evaluating programs in a public agency or customer service related field. Additional Requirements A valid state driver’s license
• Additional Requirements: A valid state driver’s license

License and Certifications

• A valid state driver’s license

BOLI: Equal Pay for Workers: State of Oregon Every worker must get equal pay for equal work regardless of gender, race, age, or other protected characteristics.