Facilities Coordinator II

Kelly Services-Portugal; Chelmsford (MA); On-site; USD 28,000 - 40,000; Full time

Job summary

Kelly is seeking a Facilities Coordinator II in Chelmsford, MA to manage CMMS-driven scheduling, asset tracking, and vendor coordination. The role requires initiative, strong communication, and proficiency in MS Office.

You will support audit-ready documentation and SOP updates while coordinating with site teams and supervisors. Strong organizational skills and the ability to handle multiple requests in a fast-paced environment are essential.

Qualifications

• Must have strong communication skills and initiative.
• Experience with CMMS and BMS is desirable.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Ability to maintain organized records and documentation.

Responsibilities

• Maintain scheduling and task management through CMMS for assets and maintenance.
• Coordinate work for external vendors and facilities technicians with supervisors.
• Manage the facilities calendar including PTO, visits, and site events.
• Maintain audit-ready records following Good Documentation Practices.
• Update and maintain SOPs for the department.
• Prepare monthly metrics for the department.
• Support meetings, reports, and projects with cross-functional teams.
• Create purchase orders and process invoices via the portal.
• Ensure timely completion of activities and follow up on correspondence.
• Procure office equipment and supplies for the department.

Skills

Communication skills

Initiative

Interpersonal skills

Organized

Education

High school diploma or equivalent

Tools

CMMS

BMS

Microsoft Office

Job description

Finding a job that fits your lifestyle isn’t always easy. That’s where Kelly comes in. We’re seeking a Facilities Coordinator II to work at a premier client in Chelmsford MA 01824.

Job Title: Facilities Coordinator II
Location: 220 Mill Rd Chelmsford MA 01824
Duration: 12+ Months (Temp to permanent)
Pay Rate: $25/hr.
Shift: 1stMonday-Friday- 8-hour shift on day shift, hours flexible.

Job description

You will be responsible for our CMMS database and scheduling between Departments and Vendors. They will require a high degree of initiative, strong communication skills, experience in Microsoft Office (especially in Outlook, Word and Excel), and resolving problems.

What will you do?

• Maintain scheduling and task management through our CMMS (computer maintenance management system) to keep track of assets, corrective and preventive maintenance activities.
• Schedule and coordinate work for outside vendors and Facilities technicians with appropriate work-center Supervisors on our CMMS database
• Manage the Facilities group calendar including PTO, contractor visits, site events needing support, and the working location of team members on a given day.
• Provide support for critical documents and always filing and maintaining records in an audit ready state following Good Documentation Practices.
• Maintain and update departmental standard operating procedures (SOP’s).
• Prepare and maintains monthly metrics for the department.
• Partner with other site administrative support in the orchestration of meetings, report generation and projects.
• Create purchase order requisitions and process of invoices for payment via our portal
• Ensure timely completion of activities and projects; maintain follow-up on all electronic and written correspondence.
• Purchase office equipment and supplies for the department(s).

How will you get here?

Education

High school diploma or equivalent required.

Experience

• 2+ years of experience in a similar administrative or facilities role
• Experience in a cGMP environment with use of a BMS and CMMS system is desirable

Knowledge, Skills, Abilities

• Strong interpersonal skills, ability to build relationships, highly motivated, and organized
• Excellent verbal and written communication skills with experience
• Ability to maintain a professional demeanor in a fast-paced environment, easily handling and overcoming scheduling demands/conflicts and multiple simultaneous requests.
• Ability to adapt, maintain effectiveness in varying environments and with different tasks, responsibilities, and people
• Comments for Suppliers:?CMMS experience is greatly preferred.
• Ability to communicate within multiple departments.