Facilities Coordinator I

Netpace Inc.; Pleasanton (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Netpace Inc. in Pleasanton, CA is seeking a Facilities Coordinator for a 3+ month assignment.

The role ensures the corporate campus is supported with daily meetings, space setups, events, and procurement processing. The position focuses on event/meeting management, booking collaborative spaces, troubleshooting AV equipment, handling vendor relations, and submitting work orders and purchase requests in Corrigo.

Qualifications

• No past experience required but preferred.
• Must be able to stand/walk ~90% of the day and lift up to 60 lbs.
• Must troubleshoot technology and use basic AV equipment.
• Excellent written and verbal communication skills.
• A valid driver's license is required.

Responsibilities

• Support the facility preparations and arrangements for the corporate campus locations regarding events, departmental meetings, corporate fundraisers, after hour's social events, vendor sponsored meetings, etc.
• Support collaborative bookable space needs based on scheduling conflicts,cancellations, and other business requirements in partnership with the meeting stakeholders
• Troubleshoot Conference Room Audio/Visual equipment
• Receive vendors related to event management i.e. catering orders, external event entities
• Submitting work orders within Corrigo when identifying building/asset deficiencies tobe reviewed
• Submitting requests to the Sr. Manager for approval to create operating expense purchase orders when initiating a material or service cost.
• Work through assigned Corrigo work orders with high levels of attention to detail in both reviewing customer submitted notes as well as updating and adding in progress and completion notes.
• Professionally interface with customers and provide support when needed
• Perform other duties as assigned as well as backup duties in other areas of Office Services asks assigned as needed.

Skills

Driver's license

Teamwork

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Location

Pleasanton, CA 94588

Duration

3+ months with possible extensions

Title

Facilities Coordinator

Job Description

• Candidates is required to have a valid driver's license and is in good standing. DMV check will be required. Candidate will be driving Client vehicles to all local offices.

Position Summary

• Candidates is required to have a valid driver's license and is in good standing. DMV check will be required. Candidate will be driving Client vehicles to all local offices.

Interview Process

Onsite Interview

Job Overview

• The Facility Coordinator I, with high levels of oversight by the Sr. Manager, ensures that the corporate campus is supported with daily meetings, collaborative space setups, specialized events, people moves, procurement and purchase order processing and more.
• This position is integral to the daily operation of the corporate campus especially as it pertains to event/meeting management.

Main Responsibilities

• Support the facility preparations and arrangements for the corporate campus locations regarding events, departmental meetings, corporate fundraisers, after hour's social events, vendor sponsored meetings, etc.
• Support collaborative bookable space needs based on scheduling conflicts,cancellations, and other business requirements in partnership with the meeting stakeholders
• Troubleshoot Conference Room Audio/Visual equipment
• Receive vendors related to event management i.e. catering orders, external event entities
• Submitting work orders within Corrigo when identifying building/asset deficiencies tobe reviewed
• Submitting requests to the Sr. Manager for approval to create operating expense purchase orders when initiating a material or service cost.
• Work through assigned Corrigo work orders with high levels of attention to detail in both reviewing customer submitted notes as well as updating and adding in progress and completion notes.
• Professionally interface with customers and provide support when needed
• Perform other duties as assigned as well as backup duties in other areas of Office Services asks assigned as needed.

What We Are Searching For

• We believe the successful candidate has these qualifications and experience:
• No past experience required but preferred
• Possess the ability to stand and/or walk approximately 90% of the day. Incumbent will bend, stoop, reach, lift up to 60 lbs, climb ladders and stairs and kneel throughout the work shift
• Must have strong confidence in their abilities to successfully troubleshoot technology - Cannot be afraid of technology
• Familiarity with Microsoft Products - Outlook, Word, Excel
• Ability to work as part of a team
• Excellent written and verbal communication skills
• A valid driver's license is required