Facilities Coordinator — Dallas Buildout & Operations

Software Guidance & Assistance, Inc. (SGA, Inc.); Dallas (TX); On-site; USD 28,000 - 41,000; Full time

Job summary

Software Guidance & Assistance, Inc. (SGA) is seeking a Facilities Associate/Coordinator for a contract assignment with a premier financial services client in Dallas, TX. Onsite five days a week, shift 9:30am-5:30pm, with overtime eligibility.

Initial contract length is 3 months, with possible extension or full-time conversion. You will support facilities management for the Dallas premises, manage vendor COIs, assist with purchase orders and invoices, and help with seating/occupancy strategies

Qualifications

• 2+ years of experience in administrative support, facilities, logistics or complex office environments.
• Strong proficiency with MS Suite products (Outlook, Word, PPT, Excel)
• 1+ years of customer service experience.
• Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Flexibility and ability to multitask functions is critical.
• Ability to prioritize tasks with minimal supervision.
• Able to exercise a high degree of personal judgement in applying common sense and intuition to trouble shoot and problem solve for unique situations.
• Interface with firm staff, department managers, head office, external contactors, and vendors.
• Occasional exposure to dirty/ dusty environments when investigating facilities issues.

Responsibilities

• Ensure individual goals, plans, initiatives are agreed with the Senior Facilities Manager and executed in support of the Facilities team's strategy and objectives.
• Ensure all activities conducted are following governing regulations, internal policies and procedures.
• Assist with all aspects of facilities management for the physical premises in the Dallas office including the maintenance of premises, furniture, equipment, telecommunications, and HVAC systems.
• Actively maintain an inventory of all vendor COI's and schedule of maintenance to be performed during a calendar.
• Assist with the input of purchase orders and facilitate invoice processing and approval gathering in line with the accounting department's guidelines.
• Maintain vendor management inventory and risk assessment tools working with TPRM and Legal to onboard new Premises vendors and handling risk assessments for all Premises vendors.
• Monitor and action tickets from requests made by businesses within the Facilities Intake Management System (FIMS).
• Manage seating and occupancy strategies across departments, ensuring compliance with regulatory requirements while coordinating leadership approvals for exception requests.
• Support the reception desk end of day.
• Monitor personal and shared facilities inbox.

Job description

Software Guidance & Assistance, Inc. (SGA) is seeking a Facilities Associate/Coordinator for a contract assignment with a premier financial services client in Dallas, TX. Onsite five days a week, shift 9:30am-5:30pm, with overtime eligibility.

Initial contract length is 3 months, with possible extension or full-time conversion. You will support facilities management for the Dallas premises, manage vendor COIs, assist with purchase orders and invoices, and help with seating/occupancy strategies