Facilities Coordinator Assistant — Maintenance & Projects

All Things Commercial; Pearland (TX); On-site; USD 23,000 - 30,000; Full time

Job summary

All Things Commercial, LLC in Pearland, TX is seeking an Assistant Facilities Coordinator to support Account Managers by overseeing maintenance work orders from initiation to completion.

You will monitor daily progress of in-house technicians and subcontractors, coordinate materials and purchases, generate purchase orders, and ensure accurate invoicing and client communication while upholding professional standards.

Qualifications

• High school diploma or equivalent.
• 1-2 years of experience in construction or facility maintenance.
• Customer service orientation required.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Ability to multitask and prioritize.
• Positive attitude and willingness to help where needed.

Responsibilities

• Coordinate with in-house technicians and subcontractors for job check-ins/outs with real-time client updates.
• Procure materials required for work orders.
• Generate purchase orders for subcontractors and ensure policy compliance.
• Oversee subcontractors onsite; collect notes, photos, quotes, and invoices.
• Upload job details, photos, and notes into systems.
• Enter proposals and invoices into client platforms accurately.
• Track labor and material costs; process receipts and invoices per job.
• Provide administrative support to other departments as needed.
• Assist with email and internal communications; maintain organized office daily.

Skills

Organizational skills

Time management

Communication

Customer service

MS Office

Multitasking

Attention to detail

Problem solving

Positive attitude

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

All Things Commercial, LLC in Pearland, TX is seeking an Assistant Facilities Coordinator to support Account Managers by overseeing maintenance work orders from initiation to completion.

You will monitor daily progress of in-house technicians and subcontractors, coordinate materials and purchases, generate purchase orders, and ensure accurate invoicing and client communication while upholding professional standards.