Assistant Facilities Coordinator

All Things Commercial; Pearland (TX); On-site; USD 23,000 - 30,000; Full time

Job summary

All Things Commercial, LLC in Pearland, TX is seeking an Assistant Facilities Coordinator to support Account Managers by overseeing maintenance work orders from initiation to completion.

You will monitor daily progress of in-house technicians and subcontractors, coordinate materials and purchases, generate purchase orders, and ensure accurate invoicing and client communication while upholding professional standards.

Qualifications

• High school diploma or equivalent.
• 1-2 years of experience in construction or facility maintenance.
• Customer service orientation required.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Ability to multitask and prioritize.
• Positive attitude and willingness to help where needed.

Responsibilities

• Coordinate with in-house technicians and subcontractors for job check-ins/outs with real-time client updates.
• Procure materials required for work orders.
• Generate purchase orders for subcontractors and ensure policy compliance.
• Oversee subcontractors onsite; collect notes, photos, quotes, and invoices.
• Upload job details, photos, and notes into systems.
• Enter proposals and invoices into client platforms accurately.
• Track labor and material costs; process receipts and invoices per job.
• Provide administrative support to other departments as needed.
• Assist with email and internal communications; maintain organized office daily.

Skills

Organizational skills

Time management

Communication

Customer service

MS Office

Multitasking

Attention to detail

Problem solving

Positive attitude

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Assistant Facilities Coordinator- Pearland, TX

• Hiring Immediately**

The Assistant Facilities Coordinator will support Account Managers in overseeing maintenance work orders from initiation to completion. This role involves tracking the daily progress of in-house technicians and subcontractors. A foundational knowledge of trades such as plumbing, electrical, and remodeling is essential. Strong communication skills and professionalism are crucial for addressing pricing or work quality concerns while fostering positive relationships with clients and contractors.

Role And Responsibilities

Support the Facility Management Coordinator with assigned tasks, including:

• Coordinate with in-house technicians and subcontractors to manage job check-ins and check-outs while providing real-time updates to clients.
• Procure materials required for work orders.
• Generate purchase orders for subcontractors and ensure compliance with company policies.
• Oversee subcontractors onsite, collecting notes, photos, quotes, and invoices.
• Upload job-related details, including photos and notes, into multiple systems.
• Enter proposals and invoices into client platforms accurately.
• Track labor and material costs, process receipts, and manage invoices for each job.
• Provide administrative support to other departments as needed.
• Assist with email correspondence and internal communications.
• Maintain an organized and efficient office environment on a daily basis.

Skills And Qualifications

• High school diploma or equivalent
• Previous experience in an administrative or office role is a plus.
• A minimum of 1-2 years of experience in construction or facility maintenance.
• Customer service-oriented
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Capable of effectively managing tasks and ensuring smooth workflow operations.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail and problem-solving skills.
• A positive attitude and willingness to help where needed.

About Us

All Things Commercial, LLC is a self-performing facility maintenance company in Southeast Texas. ATC also has a subcontractor network to provide commercial services throughout Texas. ATC has been providing Houston and its greater metropolitan area with outstanding services in the facilities repair and remodeling industry.