Facilities Coordinator & Admin - First Shift (Temp-to-Hire)

Aerotek; Carlsbad (CA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) plan

Life Insurance

Disability benefits

Health Savings Account (HSA)

Paid time off

Job summary

Aerotek is seeking a Facilities Administrative Assistant for a contract-to-hire role based in Carlsbad, CA. The position is fully onsite with a first-shift schedule (7:30 a.m. – 4:00 p.m.) and occasional on-call responsibilities. Pay ranges from $25.00 to $27.00 per hour, with eligibility for benefits after conversion.

You will support daily facilities operations, coordinate with vendors, manage documentation, and provide excellent service to internal teams.

Qualifications

• Experience in facilities support or office administration preferred.
• Vendor management and coordination experience.
• Proficiency with Outlook and scheduling tools.
• Strong organizational and communication skills.
• Reliable attendance and punctuality.

Responsibilities

• Support daily facilities operations including maintenance coordination and admin tasks.
• Conduct routine patrols and inspections to ensure safety and order.
• Report maintenance issues promptly and document communications.
• Coordinate with external vendors; schedule visits and track work.
• Assist with light housekeeping to keep common areas tidy.
• Use Outlook and scheduling tools to organize appointments and visits.
• Maintain documentation and handle cross-team communications.
• Provide professional customer service to internal stakeholders.
• Log and track facilities requests in a ticketing system.
• Demonstrate punctuality and reliable attendance; participate in on-call as needed.

Skills

Vendor management

Outlook scheduling

Communication skills

Customer service

Reliability/Punctuality

Problem-solving

Tools

Outlook

Ticketing system

Scheduling tools

Job description

Aerotek is seeking a Facilities Administrative Assistant for a contract-to-hire role based in Carlsbad, CA. The position is fully onsite with a first-shift schedule (7:30 a.m. – 4:00 p.m.) and occasional on-call responsibilities. Pay ranges from $25.00 to $27.00 per hour, with eligibility for benefits after conversion.

You will support daily facilities operations, coordinate with vendors, manage documentation, and provide excellent service to internal teams.