Facilities Caffe Coordinator

Direct Staffing Inc; Santa Clara (CA); On-site; USD 27,552 - 28,929; Full time

Job summary

A leading staffing agency is seeking an HR Coordinator/Executive Assistant for a one-year contract in Santa Clara, California. The ideal candidate has over 5 years of experience in a fast-paced call center environment, strong customer service skills, and proficiency in Microsoft Office. Responsibilities include managing maintenance work orders, vendor coordination, and providing administrative support. This full-time position offers competitive pay of $20-21 per hour based on experience.

Qualifications

• 5+ years’ experience in a multi-facility call center environment.
• Must be able to type 50 words per minute.
• Strong analytical and problem solving abilities.

Responsibilities

• Receive, dispatch, and follow up on maintenance work orders.
• Manage coordination of multiple vendors and staff technicians.
• Provide administrative support for the Facilities Department.

Skills

Customer service

Problem solving

Attention to detail

Communication

Analytical skills

Education

High School diploma or equivalent

Tools

Microsoft Office

Mac platform

Job description

Currently seeking a HR Coordinator / Executive Assistant in Wilmington, DE for one of our top Life Science clients for a 6+ month contract role. Kelly is a full service workforce solutions provider to 98% of the Fortune 100™ companies. We provide employment to more than 700,000 people annually and we deal with some of the largest and best companies both nationally and locally.

Job Description

Kelly Services is currently recruiting for a full time Facilities Caffe Coordinator. This 1 year opportunity is with one of the world’s leading innovative technology companies at its location in Santa Clara California. This assignment is paying $20-21 per hour based on experience and tentatively starts March 2017.

Essential Duties and Responsibilities

• Receive, dispatch and following up on maintenance work orders, communicating with business partners and vendors, soliciting quotes for services, invoice verification and updating work order status
• Receive, triage and dispatch maintenance work orders for a designated group of buildings
• Manage coordination of multiple vendors and staff technicians
• Assign technicians or vendors to perform repairs and coordinate work until complete
• Review, validate and approve invoices and proposals.
• Maintains records of maintenance and other facility activity.
• Coordinate and manage schedule and calendar for Facilities Department
• Provide administrative support for the Facilities Department.

Key Qualifications

• 5+ years’ experience working in a fast paced multi-facility call center environment
• Extremely detail oriented
• Strong customer service and problem solving aptitude.
• The ability to communicate effectively and provide direction to contractors and vendors performing services for the company
• Familiarity with Mac platform and Microsoft Office programs
• Strong analytical and problem solving abilities
• Must be able to type 50 words per minute

Terms of Assignment

• A minimum of a High School diploma/equivalent technical training or equivalent work experience
• Full time 8:00 AM-5:00 PM
• Duration: March 2017 through March 2018

Qualifications

Essential Duties and Responsibilities

• Receive, dispatch and following up on maintenance work orders, communicating with business partners and vendors, soliciting quotes for services, invoice verification and updating work order status
• Receive, triage and dispatch maintenance work orders for a designated group of buildings
• Manage coordination of multiple vendors and staff technicians
• Assign technicians or vendors to perform repairs and coordinate work until complete
• Review, validate and approve invoices and proposals.
• Maintains records of maintenance and other facility activity.
• Coordinate and manage schedule and calendar for Facilities Department
• Provide administrative support for the Facilities Department.