Facilities Administrative Assistant

Aerotek; Carlsbad (CA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) plan

Life Insurance

Disability benefits

Health Savings Account (HSA)

Paid time off

Job summary

Aerotek is seeking a Facilities Administrative Assistant for a contract-to-hire role based in Carlsbad, CA. The position is fully onsite with a first-shift schedule (7:30 a.m. – 4:00 p.m.) and occasional on-call responsibilities. Pay ranges from $25.00 to $27.00 per hour, with eligibility for benefits after conversion.

You will support daily facilities operations, coordinate with vendors, manage documentation, and provide excellent service to internal teams.

Qualifications

• Experience in facilities support or office administration preferred.
• Vendor management and coordination experience.
• Proficiency with Outlook and scheduling tools.
• Strong organizational and communication skills.
• Reliable attendance and punctuality.

Responsibilities

• Support daily facilities operations including maintenance coordination and admin tasks.
• Conduct routine patrols and inspections to ensure safety and order.
• Report maintenance issues promptly and document communications.
• Coordinate with external vendors; schedule visits and track work.
• Assist with light housekeeping to keep common areas tidy.
• Use Outlook and scheduling tools to organize appointments and visits.
• Maintain documentation and handle cross-team communications.
• Provide professional customer service to internal stakeholders.
• Log and track facilities requests in a ticketing system.
• Demonstrate punctuality and reliable attendance; participate in on-call as needed.

Skills

Vendor management

Outlook scheduling

Communication skills

Customer service

Reliability/Punctuality

Problem-solving

Tools

Outlook

Ticketing system

Scheduling tools

Job description

Job Title: Facilities Administrative Assistant Job Description

Responsibilities

• Support daily facilities operations by assisting with both maintenance coordination and administrative tasks.
• Conduct routine facility patrols and inspections to identify issues proactively and ensure a safe, orderly environment.
• Report maintenance issues promptly as they arise and ensure they are documented and communicated through the appropriate channels.
• Coordinate with and manage external vendors, including scheduling visits, tracking work, and confirming completion of services.
• Assist with light housekeeping tasks to help maintain clean and organized common areas and workspaces.
• Use Outlook and scheduling tools to organize appointments, vendor visits, and facilities-related activities.
• Leverage office administrator skills to manage documentation, maintain records, and support communication across teams.
• Provide professional customer service to internal stakeholders, responding to facilities-related requests and inquiries in a timely manner.
• Utilize a ticketing system, when available, to log, track, and follow up on facilities requests and issues.
• Demonstrate punctuality and reliable attendance to support consistent facilities coverage and operations.
• Participate in occasional on‑call support as needed to address facility‑related needs outside standard hours.

Essential Skills

• 35 years of relevant experience preferred in facilities support, office administration, or a related role.
• Experience with vendor management and coordination in an office or facilities environment.
• Proficiency with Outlook and scheduling tools to manage calendars, appointments, and vendor activities.
• Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities.
• Effective communication skills to interact with vendors, colleagues, and internal stakeholders.
• Customer service experience, with the ability to respond professionally and helpfully to facilities-related requests.
• Proactive mindset with the ability to identify issues independently and take appropriate action.
• Demonstrated reliability, with a strong emphasis on punctuality and consistent attendance.

Additional Skills & Qualifications

• Experience working with a ticketing system to log and track maintenance or service requests.
• Background in environments such as electronics or similar industries, bringing familiarity with structured, process‑driven workplaces.
• Office and administrative experience that includes coordination, documentation, and record‑keeping.
• Comfort working in or around cleanroom or controlled environments.
• Ability to collaborate with cross‑functional teams and external service providers.

Why Work Here?

This opportunity offers a temp‑to‑hire path, allowing you to demonstrate your strengths and grow into a long‑term role. You will work in a structured, well‑maintained environment that values reliability, proactive problem‑solving, and clear communication. The schedule provides a consistent first‑shift workweek with some flexibility, supporting work‑life balance while offering exposure to facilities operations and vendor management.

Work Environment

The role is based across three buildings that include cleanroom areas, providing a clean, organized, and professional setting. You will work a MondayFriday first‑shift schedule from approximately 7:30 a.m. to 4:00 p.m., with some flexibility as needed. The position may involve occasional on‑call responsibilities to support facility needs outside standard hours. You will use tools such as Outlook, scheduling applications, and potentially a ticketing system to manage tasks and communication in a structured facilities environment.

Job Type & Location

This is a Contract to Hire position based out of Carlsbad, CA.

Pay and Benefits

The pay range for this position is $25.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Carlsbad, CA.

Application Deadline

This position is anticipated to close on Nov 3, 2026.

Workplace Type

This is a fully onsite position in Carlsbad,CA.

About Aerotek

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.