Facilities Coordinator

CCH; Walnut Creek (CA); On-site; USD 70,304 - 92,600; Full time

Job summary

CCH is seeking a Facilities Coordinator to support the Associate Director of Facilities in maintaining high-quality properties across our Walnut Creek portfolio. You will track initiatives, manage budgets, and provide transparent reporting to executive leadership to help meet annual goals.

The role oversees capital improvement projects, drafts scopes of work with managers, coordinates maintenance requests, and supervises staff to ensure safety and compliance while preserving asset value.

Qualifications

• 3 years’ experience in construction trades or multi-family property maintenance or facilities management.
• Ability to read blueprints and schematics.
• Knowledge of OSHA regulations.
• Proficiency in Word, Excel, and database software.
• Valid driver license and willingness to travel as required.

Responsibilities

• Maintain high-quality, well-maintained properties across the CCH portfolio.
• Track capital improvement projects and maintenance within budget.
• Draft scopes of work and prepare budgets for projects.
• Coordinate maintenance requests with Property Managers and staff.
• Ensure safety, compliance, and timely communication with stakeholders.

Skills

Strong communication

Problem-solving

Independent and team work

Travel readiness

Tools

Word

Excel

Database software

Job description

Facilities Coordinator(Full-time, Exempt, $70,304- $92,600)Our MissionCCH builds and manages quality, affordable housing in caring communities.VisionTo transform communities by fostering human dignity, mutual respect, personal independence, and supportive environmentsOur ValuesSustainability – Maintaining our own organizational health and viability and maintaining sustainable communities for our residentsIntegrity – Striving for reliability and honesty in all that we do and sayIndependence – Empowering people to age in place with dignityCCH BeliefsWe are more than a home for residents. We are more than a job for employees.Job SummaryThe Facilities Coordinator supports the Associate Director of Facilities with maintaining high quality, well-maintained properties throughout CCH. The FC ensures ongoing initiatives and maintenance projects are tracked and managed in cost-effective and efficient manner, providing transparency along the way. Provides the best service possible to all stakeholders in a way which maximizes profits and meets annual budget projections. This role also provides service to the CCH Central Office - Walnut Creek, to ensure maintenance requests are completed timely.Key ResponsibilitiesContribute to caring and positive working and living environments for all employees and residentsConduct comprehensive property capital needs assessments, makes recommendations within appropriate timelines and within budget limitationsOversee procedures related to inspections, scheduling, inventory control, record-keeping, and cost management. Maintains company standards for long-term capital improvement plans, preventative maintenance, and emergency preparedness plans.Manage the Facilities Department's capital improvement project tracking system, ensuring accurate and up-to-date project information, providing reporting to executive leadership and Board members, as necessary.Drafts scopes of work, in collaboration with Community Managers and Maintenance Technicians, and prepares budgets for capital improvement and maintenance projects.Responds to and consults with Portfolio Managers when the need for major repairs or costly non-routine maintenance arises at a property.Assesses incoming incident reports to determine the adequate plan of action, aligning communications between Property Management personnel and other stakeholders to keep everyone informed of project status.Supervises major repairs done by CCH’s maintenance staff; consults outside resources when necessary to assure compliance with industry standards.Assesses current maintenance policies and procedures and makes recommendations, as appropriateAs appropriate, solicits and reviews bid packages with Property Management to assure comparable proposals.Maintain the approved vendor list and conduct periodic vendor assessments to ensure cost competitiveness.Provides job training and educational opportunities for maintenance and janitorial staff.Promotes cost-savings measures and quality improvement strategies.Assist site staff with pre-inspection readiness, ensuring that maintenance findings are corrected within established timelines.Ensures proper update and maintenance of Safety Data Sheets (SDS) sheets by property staff.Ensures that safety precautions and procedures are undertaken by site staffPerform periodic site visits during major rehabilitation projects to monitor progress and address potential issues proactively.Hands on assistance with repairs, when neededOther duties as assignedReporting + Organizational RelationshipsThis position will report directly to the Associate Director of Facilities and does not have supervisory responsibilities.Compensation & ClassificationCCH is committed to paying competitive wages. The salary range for this position is $70,304 - $92,600 annualized. Based on CCH’s compensation philosophy, most new hires come in at the minimum salary range. CCH has a competitive benefits package with health, dental, vision, and life insurance, 8% of an employer contribution for retirement, and more. This is a full-time, exempt position. This position is based at CCH Central Office located at 1855 Olympic Blvd, Walnut Creek, CA 94596.How to ApplyPlease submit a resume and cover letter. Your cover letter should express your interest in working at CCH and your qualifications. We encourage you to list your LinkedIn profile on your applicationPhysical DemandsPhysical demands include continual sitting, typing, and repetitive computer use for up to 8 hours a day. The position also requires frequent communication with others, including hearing and speaking clearly with individuals and groups, in person and via phone and video calls. These demands are representative of those that must be met to successfully perform the job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Equal Employment OpportunityCCH is an equal opportunity employer. We strongly encourage applications from women, people of color, bilingual and bicultural individuals, and members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition, including acquired immune deficiency syndrome (AIDS) and AIDS-related conditions. We encourage and will consider for employment qualified applicants with arrest and conviction records.Applicants with DisabilitiesReasonable accommodation will be made so that qualified applicants who are disabled may participate in the application process. If you are seeking accommodation, please advise in writing at the time you apply.Qualifications and Requirements3 years’ experience working in varied construction trades or multi-family property maintenance or facilities; OR an equivalent combination of education and experience in construction trades or multi-family property maintenance or facilities management.Ability to achieve results for the organization with and through other people, utilizing creative and innovative solutions, conflict management and problem-solving skills.Advanced knowledge of the tools and testing equipment associated with the repair and servicing of mechanical equipment.Ability to adhere to Fair Housing requirements in the performance of duties and responsibilities.Working knowledge of electrical, plumbing, carpentry, painting, and refurbishing.Ability to write job specifications and scope of work.Knowledge of OSHA regulations.Proficiency in the reading of blueprints and schematics.Familiarity with HVAC system and various appliances.Ability to work under pressure and successfully meet deadlines.Ability to work independently and in a team environment, under minimal supervision.Ability to handle shifting and multiple priorities in a fast paced, growth environment.Strong communication (verbal and written), decision-making, interpersonal, organizational, administrative, negotiation and conflict resolution skills.Flexible, innovative, detail-oriented, and well organized.Must be able and willing to travel to all company locations to carry out duties and responsibilities.Proficient in Word, Excel, and database software.Experience working with diverse groups, i.e., staff, residents, outside contacts.A valid driver license, reliable personal vehicle, personal auto insurance as required by law, and an MVR sufficient to obtain and reasonably maintain insurability under agency auto liability policies are essential job requirements.