Facilities Coordinator

Park Maitland School; Town of Florida (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Park Maitland School is seeking a Facilities Operations Coordinator to oversee daily building and campus maintenance, coordinate vendors, and manage preventive maintenance programs. The role supports safety, compliance, and efficient operation of all facilities.

The ideal candidate has 3+ years of facilities coordination experience in educational settings, with knowledge of HVAC, electrical, and plumbing systems, and the ability to manage multiple priorities during events.

Qualifications

• Bachelor’s degree preferred; certifications strongly valued.
• 3+ years of experience in facilities coordination, preferably in a school or educational environment.
• Knowledge of building maintenance, HVAC, electrical, and plumbing systems.
• Strong organizational, communication, and problem-solving skills.
• Ability to lift up to 50 pounds and perform physical duties as needed.
• Availability to work evenings or weekends during special events or emergencies, as required.

Responsibilities

• Oversee the daily operation, cleanliness, and maintenance of school buildings, grounds, and equipment.
• Schedule and coordinate third-party vendors.
• Schedule and monitor preventive maintenance and routine repair work.
• Conduct regular facility inspections to ensure high standards of appearance, safety, and function.
• Collaborate with faculty and staff to support setup and logistics for school events and use of facilities.
• Identify and implement initiatives to enhance environmental sustainability and operational efficiency.

Skills

Facility operations

Maintenance planning

Communication

Problem solving

Multitasking

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Facility management software

Job description

Position Summary:

The School Facilities Coordinator plays a vital role in maintaining the beauty, safety, and functionality of the Park Maitland School campus. This individual is responsible for coordinating the daily operation, maintenance, and improvement of all facilities, ensuring an optimal learning environment for students, faculty, and the greater school community.

Key Responsibilities:

Facility Operations and Maintenance:

• Oversee the daily operation, cleanliness, and maintenance of school buildings, grounds, and equipment.
• Schedule and coordinate third-party vendors.
• Schedule and monitor all preventive maintenance and routine repair work.
• Conduct regular facility inspections to ensure that the campus meets high standards of appearance, safety, and function.

Safety, Compliance, and Emergency Preparedness:

• Ensure all facilities meet or exceed regulatory standards for health, safety, and environmental compliance.
• Maintain up-to-date records of inspections, licenses, safety drills, and compliance certifications.
• Serve as a key contact for emergency facility issues and participate in emergency planning and response initiatives.

Vendor and Project Management:

• Solicit bids and manage vendor relationships related to facilities services (e.g., landscaping, HVAC, janitorial services).
• Manage small-scale renovation and improvement projects, coordinating timelines, budgets, and project outcomes.
• Oversee facility work orders and prioritize requests to ensure timely resolution.

Event and Program Support:

• Collaborate with faculty and staff to support the setup and logistics for school events, programs, and extracurricular activities.
• Coordinate facility use requests from internal and external groups, ensuring proper use of school spaces.

Sustainability and Stewardship:

• Identify and recommend initiatives that enhance the environmental sustainability and operational efficiency of campus facilities.

Qualifications and Skills:

• Bachelor’s degree preferred; relevant professional certifications (e.g., Facility Management Professional [FMP], Certified Facility Manager [CFM]) strongly valued.
• 3+ years of experience in facilities coordination, preferably in a school or educational environment.
• Knowledge of building maintenance, HVAC, electrical, and plumbing systems.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities with flexibility and attention to detail.
• Proficient in Microsoft Office Suite and facility management software (preferred).
• Ability to lift up to 50 pounds and perform physical duties as needed.
• Availability to work evenings or weekends during special events or emergencies, as required.

Core Characteristics of a Park Maitland School Team Member:

• Commitment to excellence and high standards.
• Positive, collaborative spirit.
• Strong sense of responsibility, initiative, and service.
• Ability to represent Park Maitland School with professionalism and warmth.