Facilities Coordinator

Park Maitland School; Florida; On-site; USD 52,000 - 78,000; Full time

Job summary

Park Maitland School seeks a School Facilities Coordinator to maintain campus beauty, safety, and functionality. You will oversee daily operations, coordinate vendors, and manage safety compliance while supporting events and sustainability initiatives.

The role requires leadership, organizational skills, and the ability to handle multiple priorities, with the flexibility to work evenings or weekends during events or emergencies.

Qualifications

• Bachelor’s degree preferred; professional certifications (FMP/CFM) valued.
• 3+ years of facilities coordination experience, preferably in an educational setting.
• Knowledge of building maintenance, HVAC, electrical, and plumbing systems.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in Microsoft Office Suite and facility management software.

Responsibilities

• Oversee daily operation, cleanliness, and maintenance of buildings, grounds, and equipment.
• Schedule and coordinate third-party vendors; monitor preventive maintenance and repairs.
• Conduct regular facility inspections to meet high standards of appearance, safety, and function.
• Ensure facilities meet regulatory health, safety, and environmental standards; maintain compliance records.
• Serve as key contact for emergency facility issues and participate in emergency planning.
• Solicit bids and manage vendor relationships for facilities services (landscaping, HVAC, janitorial).
• Manage small-scale renovations and projects, coordinating timelines and budgets.
• Oversee facility work orders and prioritize requests for timely resolution.
• Collaborate with faculty and staff to support event logistics and space use.
• Identify initiatives to enhance sustainability and operational efficiency.

Skills

Strong organizational skills

Excellent communication skills

Problem-solving skills

Multi-tasking / prioritization

Attention to detail

Education

Bachelor’s degree preferred

Facility management certifications (FMP, CFM) encouraged

Tools

Microsoft Office Suite

Facility management software

Job description

Position Summary:

The School Facilities Coordinator plays a vital role in maintaining the beauty, safety, and functionality of the Park Maitland School campus. This individual is responsible for coordinating the daily operation, maintenance, and improvement of all facilities, ensuring an optimal learning environment for students, faculty, and the greater school community.

Key Responsibilities:

Facility Operations and Maintenance:

• Oversee the daily operation, cleanliness, and maintenance of school buildings, grounds, and equipment.
• Schedule and coordinate third-party vendors.
• Schedule and monitor all preventive maintenance and routine repair work.
• Conduct regular facility inspections to ensure that the campus meets high standards of appearance, safety, and function.

Safety, Compliance, and Emergency Preparedness:

• Ensure all facilities meet or exceed regulatory standards for health, safety, and environmental compliance.
• Maintain up-to-date records of inspections, licenses, safety drills, and compliance certifications.
• Serve as a key contact for emergency facility issues and participate in emergency planning and response initiatives.

Vendor and Project Management:

• Solicit bids and manage vendor relationships related to facilities services (e.g., landscaping, HVAC, janitorial services).
• Manage small-scale renovation and improvement projects, coordinating timelines, budgets, and project outcomes.
• Oversee facility work orders and prioritize requests to ensure timely resolution.

Event and Program Support:

• Collaborate with faculty and staff to support the setup and logistics for school events, programs, and extracurricular activities.
• Coordinate facility use requests from internal and external groups, ensuring proper use of school spaces.

Sustainability and Stewardship:

• Identify and recommend initiatives that enhance the environmental sustainability and operational efficiency of campus facilities.

Qualifications and Skills:

• Bachelor’s degree preferred; relevant professional certifications (e.g., Facility Management Professional [FMP], Certified Facility Manager [CFM]) strongly valued.
• 3+ years of experience in facilities coordination, preferably in a school or educational environment.
• Knowledge of building maintenance, HVAC, electrical, and plumbing systems.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities with flexibility and attention to detail.
• Proficient in Microsoft Office Suite and facility management software (preferred).
• Ability to lift up to 50 pounds and perform physical duties as needed.
• Availability to work evenings or weekends during special events or emergencies, as required.

Core Characteristics of a Park Maitland School Team Member:

• Commitment to excellence and high standards.
• Positive, collaborative spirit.
• Strong sense of responsibility, initiative, and service.
• Ability to represent Park Maitland School with professionalism and warmth.