Facilities Coordinator

CBRE; Sandy (UT); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance and disability coverage

401(k) plan starting the first day

Job summary

CBRE seeks a Facilities Coordinator to support a national office portfolio across the United States, including about 24 locations. You will coordinate service requests, purchase orders, and vendor communications to keep workplaces operating smoothly and consistently.

Working with Facilities Managers and landlords, you will review invoices, monitor work orders, perform site walkthroughs, and provide responsive, professional support to clients and stakeholders in a fast-paced environment.

Qualifications

• 2+ years of professional experience in administrative or operational roles.
• Experience with PO creation, invoice processing, and vendor coordination.
• Strong customer service mindset and client focus.
• Excellent organizational skills and attention to detail.
• Ability to work independently and prioritize in a fast-paced environment.
• Authorized to work in the United States without visa sponsorship.

Responsibilities

• Monitor and manage open work orders to meet service levels and close them accurately.
• Dispatch work orders and coordinate requests with technicians and vendors.
• Create and manage purchase orders for maintenance and operations.
• Review vendor invoices for accuracy and timely payment.
• Coordinate with landlords, tenants, and service providers to ensure compliance and service quality.
• Serve as site contact for inquiries, responding promptly and professionally.
• Review documents to ensure completeness and alignment with requirements.
• Conduct routine site walkthroughs to identify issues and support corrective actions.
• Follow procedures and communicate clearly to ensure outcomes.
• Respond to routine inquiries from clients, vendors, and leadership.
• Resolve operational issues using established processes and sound judgment.
• Contribute to team success by delivering high-quality work within defined responsibilities.
• Execute tasks and admin functions under facility management guidance.

Skills

Customer service

Organization

Communication

Problem solving

Detail-oriented

Multitasking

Independent work

Education

High School Diploma or GED

Tools

CMMS

MS Office

Job description

About the Role:

Are you energized by fast-paced environments and passionate about creating exceptional workplace experiences?

As a CBRE Facilities Coordinator, you'll support one of our premier clients in the financial services sector, serving as a key partner in the day-to-day management of a national office portfolio consisting of approximately24 locations across the United States. You'll be at the heart of facility operations, collaborating with clients, vendors, landlords, and service providers to ensure workplaces operate smoothly, efficiently, and consistently across the portfolio.

This position is part of CBRE's Facilities Management team, where you'll help oversee the daily operations of a diverse office portfolio. Working closely with Facilities Managers, Property Managers, and landlords, you'll coordinate service requests, repairs, maintenance activities, and capital improvement initiatives that enhance building performance and support an exceptional employee experience. If you enjoy problem-solving, building relationships, managing multiple priorities, and making a meaningful impact, this is an exciting opportunity to grow your career with an industry leader.

What You'll Do:

• Monitor and manage open work orders to ensure timely completion, accurate documentation, and closure in accordance with established service levels.

• Dispatch work orders and coordinate service requests with technicians and vendors to support efficient facility operations.

• Create and manage purchase orders within designated systems to support maintenance activities, services, and operational needs.

• Review, validate, and process vendor invoices, ensuring accuracy, proper documentation, and timely payment.

• Collaborate with landlords, tenants, and service providers to ensure compliance with established procedures, policies, reporting requirements, and service expectations.

• Serve as a point of contact for site-related inquiries, responding promptly and professionally to client requests, concerns, and service needs.

• Review work orders, proposals, vendor documentation, and department records to ensure completeness, accuracy, and alignment with operational requirements.

• Conduct routine site walkthroughs to identify facility-related issues, monitor service quality, and support corrective actions as needed.

• Follow established procedures, written instructions, and communications while proactively seeking clarification when necessary to ensure successful outcomes.

• Respond effectively to routine inquiries and concerns from clients, vendors, team members, and leadership.

• Utilize established processes and guidelines to resolve routine operational issues while exercising sound judgment and attention to detail.

• Contribute to team success by consistently delivering high-quality work within clearly defined responsibilities, processes, and performance expectations.

• Execute assigned tasks and administrative functions accurately and efficiently while working under the guidance of facility management leadership.

What You'll Need:

• High School Diploma or GED, plus 2 or more years of professional related experience.

• Experience supporting administrative or operational processes, with exposure to finance-related activities such as purchase order creation, invoice processing, and vendor coordination preferred.

• Proven customer service experience, with a professional, responsive, and solutions-oriented approach to supporting clients and stakeholders.

• Strong organizational skills with exceptional attention to detail and the ability to effectively manage multiple priorities in a fast-paced environment.

• Demonstrated ability to work independently, take initiative, and proactively seek clarification or guidance when needed.

• Effective verbal and written communication skills, with the ability to interact professionally with internal teams, vendors, landlords, tenants, and clients.

• Ability to conduct routine facility walkthroughs to assess site conditions, identify concerns, and help ensure facility standards are maintained.

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Experience with a Computerized Maintenance Management System (CMMS) is preferred.

• Strong attention to detail and commitment to delivering accurate, high-quality work.

• Ability to follow established procedures, policies, and work standards while exercising sound judgment in day-to-day activities.

• Demonstrated customer service and relationship-building skills, with a focus on responsiveness, professionalism, and follow-through.

• Basic math and analytical skills, including the ability to perform calculations involving percentages, discounts, markups, and other routine business metrics.

• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

Competitive Benefits:

CBRE offers a comprehensive benefitspackage including medical, dental, and vision insurance, life insurance,disability coverage, and a 401(k) plan starting the first day of the monthfollowing your start date.

Professional Development: We are committed to investing inemployee growth and development through training programs, certifications, and mentorship opportunities.

Career Advancement: As a global leader in commercial real estate services, CBRE provides strong opportunities for career progression andadvancement.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Aff