Facility Coordinator

CBRE; Jacksonville (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

CBRE is seeking a Facility Coordinator in Jacksonville, FL to oversee the coordination of diverse departmental and financial activities within the property management function. The role emphasizes accurate data, timely reporting, and efficient contract execution for client properties.

You will work with senior management to improve operational compliance, train staff on policies, and support onboarding efforts.

Qualifications

• High School Diploma or GED with 3-4 years of job-related experience.
• Ability to evaluate and communicate unusual and/or complex content concisely.
• Advanced math skills including calculating percentages, discounts, and markups.
• In-depth knowledge of Microsoft Office products.

Responsibilities

• Assist with monthly financial reviews and reporting.
• Verify contract data accuracy in management and leasing records.
• Review, input, and approve vendor invoices and expense reports.
• Support all aspects of contract execution and data entry in CBRE systems.
• Ensure compliance with CBRE and client policies.
• Train team members on policies, procedures and governance.
• Assist in onboarding incumbent staff with People/HR transition.
• Assist in client termination processes as needed.
• May participate in internal audits.

Skills

Advanced math

MS Office

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About The Role

As a CBRE FacilityCoordinator, you will oversee the coordination of a variety of departmental andfinancial activities.

About The Role

As a CBRE FacilityCoordinator, you will oversee the coordination of a variety of departmental andfinancial activities.

This job is part ofthe Property Management job function. They are responsible for operatingbuildings on behalf of a client or group.

What You’ll Do

• Assist withcreating monthly financial review and reporting.
• Verify thedatabase of management and leasing contract information is accurate and up todate.
• Review, Input, andApprove vendor invoices, billings, expense reports, accounts receivables andcontract execution process.
• Support allaspects of the contract execution process.
• Responsible forreview and input of data into all CBRE systems.
• Ensure compliance with all CBRE and client.
• Facilitatescommunication of best practices, policies, procedures, and initiatives tosupport operations.
• Train all CBREteam members on policies, procedures, processes, administration andgovernance.
• Support thePeople/HR transition team to timely and efficiently onboard incumbent staff.
• Assist in theclient termination process as needed.
• May participate inthe Asset Services internal audit process.
• Work with seniormanagement to improve operational compliance.
• Gather and analyzedata to identify and solve complex problems that arise with little or noprecedent. May recommend new techniques.
• Impact your teamand other teams whose work activities are closely related.
• Suggestimprovements to existing processes and solutions to improve the efficiency ofthe team.
• Assist in CBRE andclient operations as needed.
• All other dutiesas assigned or requested.

What You’ll Need

• High SchoolDiploma or GED with 3-4 years of job-related experience.
• A comprehensiveunderstanding of a range of processes, procedures, systems, and concepts withinown job function is required.
• Ability toevaluate and communicate unusual and/or complex content in a concise andlogical way.
• In-depth knowledgeof Microsoft Office products. Examples include Word, Excel, Outlook, etc.organizational skills with an advanced inquisitive mindset.
• Advanced mathskills. Ability to calculate advanced figures such as percentages, discounts,and markups.
• Applicants must becurrently authorized to work in the United States without the need for visasponsorship now or in the future.

WHY CBRE

When you join CBRE,you become part of the global leader in commercial real estate services andinvestment that helps businesses and people thrive. We are dynamic problemsolvers and forward-thinking professionals who create significant impact. Ourcollaborative culture is built on our shared values — respect, integrity,service and excellence — and we value the diverse perspectives, backgrounds andskillsets of our people. At CBRE, you have the opportunity to chart your owncourse and realize your potential. We welcome all applicants.

Our Values in Hiring

At CBRE, we arecommitted to fostering a culture where everyone feels they belong. We valuediverse perspectives and experiences, and we welcome all applications.

Disclaimers

Applicants must becurrently authorized to work in the United States without the need for visasponsorship now or in the future.

APPLICANT AI USE DISCLOSURE

We value humaninteraction to understand each candidate's unique experience, skills andaspirations. We do not use artificial intelligence (AI) tools to make hiringdecisions, and we ask that candidates disclose any use of AI in the applicationand interview process.

Equal Employment Opportunity

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).