Facilities Assistant

Burnett Specialists Staffing | Recruiting; Dallas (TX); On-site; USD 40,000 - 48,000; Full time

Job summary

Burnett Specialists Staffing | Recruiting is assisting a well-established Dallas law firm in hiring a Facilities Assistant to join the growing Facilities team. This newly created position supports a fast-paced, team-oriented environment and prides itself on exceptional internal customer service.

Reporting to the Facilities Manager, the role ensures the office runs smoothly, supports space planning, moves, and everyday operations, while coordinating with vendors and helping create a first-class

Qualifications

• 1–3 years of facilities, office services, or administrative experience (law firm or professional services preferred).
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills with a customer-service mindset.
• Detail-oriented, dependable, and proactive with strong problem-solving abilities.
• Proficient in Microsoft Office; experience with facilities management or ticketing systems is a plus.
• Ability to occasionally work overtime as needed.

Responsibilities

• Support the day-to-day operations of the office by helping maintain a clean, organized, and professional environment.
• Monitor conference rooms, kitchens, copy centers, and other common areas to ensure they are fully stocked and functioning properly.
• Order, organize, and maintain office and kitchen supplies and inventory.
• Coordinate with vendors, building management, and service providers for routine maintenance, repairs, and office services.
• Assist with office moves, workstation setups, furniture installations, and space planning.
• Help maintain office seating charts and workspace records.
• Set up conference rooms for meetings, client events, and special functions, while responding quickly to last-minute requests.
• Assist with new hire office setups to ensure a seamless onboarding experience.
• Support office safety initiatives, including emergency preparedness, safety inspections, and fire drills.
• Coordinate building access, employee badges, and visitor logistics.
• Process invoices, maintain vendor records, track facilities requests, and assist with expense reporting.
• Deliver outstanding customer service while supporting attorneys, staff, and clients with day-to-day office needs.
• Perform additional administrative and facilities-related duties as assigned.

Skills

Customer service

Organizational skills

Communication

Teamwork

Attention to detail

MS Office

Tools

Microsoft Office

Job description

Our client, a well-established Dallas law firm, is seeking a Facilities Assistant to join its growing Facilities team. This is a newly created position due to firm growth and is an excellent opportunity for someone who enjoys a fast-paced, team-oriented environment and takes pride in providing exceptional internal customer service.

Working closely with the Facilities Manager, you\'ll play a key role in ensuring the office operates efficiently and provides a first-class experience for attorneys, staff, clients, and visitors.

Responsibilities

• Support the day-to-day operations of the office by helping maintain a clean, organized, and professional environment.
• Monitor conference rooms, kitchens, copy centers, and other common areas to ensure they are fully stocked and functioning properly.
• Order, organize, and maintain office and kitchen supplies and inventory.
• Coordinate with vendors, building management, and service providers for routine maintenance, repairs, and office services.
• Assist with office moves, workstation setups, furniture installations, and space planning.
• Help maintain office seating charts and workspace records.
• Set up conference rooms for meetings, client events, and special functions, while responding quickly to last-minute requests.
• Assist with new hire office setups to ensure a seamless onboarding experience.
• Support office safety initiatives, including emergency preparedness, safety inspections, and fire drills.
• Coordinate building access, employee badges, and visitor logistics.
• Process invoices, maintain vendor records, track facilities requests, and assist with expense reporting.
• Deliver outstanding customer service while supporting attorneys, staff, and clients with day-to-day office needs.
• Perform additional administrative and facilities-related duties as assigned.

Qualifications

• 1-3 years of facilities, office services, or administrative experience (law firm or professional services experience preferred).
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills with a customer-service mindset.
• Detail-oriented, dependable, and proactive with strong problem-solving abilities.
• Proficient in Microsoft Office; experience with facilities management or ticketing systems is a plus.
• Ability to occasionally work overtime as needed.

CSDAL65