Office Services Coordinator/Receptionist

Finch, Thornton & Baird, Llp; San Diego (CA); On-site; USD 28,000 - 34,000; Full time

Job summary

Finch, Thornton & Baird, Llp, a San Diego law firm with 31 attorneys, seeks an entry-level administrative assistant to wear many hats in person, 40 hours per week. This is a great entry-level opportunity with growth potential and a supportive team.

Responsibilities include answering and transferring calls, managing our busy conference center, welcoming guests, and maintaining the firm\'s database. Cross-training with assistants and front-desk projects are also part of the role.

Qualifications

• Previous legal experience and/or paralegal certificate preferred, but not mandatory.
• Friendly, professional personality.
• Skilled proficiency with Microsoft Outlook, Word, and Excel.
• Excellent oral and written communication.
• Strong organizational and time-management skills.
• Must be detail oriented and a quick learner.
• Able to prioritize, ask questions, follow directions, and exercise good judgment.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently, but also team oriented.
• Must be able to process a high volume of work and lift 20 pounds.

Responsibilities

• answering and transferring all incoming lines
• managing our busy conference center
• welcoming all guests that enter our suite
• managing the firm's database. This entails updating contact information such as change of addresses, captions, proofs, opening all matters
• Cross-train with Administrative Assistants and assist in projects that can be done at front desk

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Oral and written communication

Time-management

Detail oriented

Multitasking

Independent but team oriented

Education

Paralegal certificate

Job description

• Hourly
• Full Time

San Diego based law firm, with 31 attorneys and growing, seeks someone who can wear many hats to join our team. This is a great entry-level opportunity for the right candidate - with excellent growth potential and a great team of people to work with. We are seeking an individual with long-term, career-minded aspirations to work 40 hours per week, in person, in the office (not a remote position).

Responsibilities:

• answering and transferring all incoming lines,
• managing our busy conference center,
• welcoming all guests that enter our suite.
• managing the firm's database. This entails updating contact information such as
  • change of addresses,
  • captions,
  • proofs
  • opening all matters.
• Cross-train with Administrative Assistants and assist in projects that can be done at front desk

QUALIFICATIONS:

• Previous legal experience and/or paralegal certificate preferred, but not mandatory
• Friendly, professional personality
• Skilled proficiency with Microsoft Outlook, Word, and Excel
• Excellent oral and written communication
• Strong organizational and time-management skills
• Must be detail oriented and a quick learner
• Able to prioritize, ask questions, follow directions, and exercise good judgment
• Ability to manage multiple tasks and meet deadlines
• Ability to work independently, but also team oriented
• Must be able to process a high volume of work and lift 20 pounds

PERSONALITY-WISE, WE'RE LOOKING FOR:

• Someone who has no problem picking up the phone and talking to strangers or helping attorneys and co-workers with projects at the drop of a hat.
• Confidence in your abilities needs to shine through, without being cocky.
• An \"If I don't know the answer, I'll find out\" personality. You can't be afraid to ask questions, and you have to take the initiative to find the right person to ask.
• A love of schedules, i.e., you make and manage your own tasks and need to do things without having to be reminded before deadlines.
• Someone who will take ownership of and accountability for tasks they are responsible for. If you make a mistake, let us know so we can help you fix it.