CONTRACT | Facilities Assistant

Lawyers On Demand; Washington (District of Columbia); On-site; USD 34,440 - 38,572; Full time

Job summary

Lawyers on Demand, a Consilio Company, is actively seeking a contract Facilities Assistant for an on-site assignment with a law firm client in Washington, DC. Start ASAP after interview; pay rate is $25-28/hour.

Location is on site 5 days a week in Washington, DC. Responsibilities include monitoring the internal requests mailbox, building ticketing system use, Kastle access, moves, events, and maintaining clean, compliant spaces.

Qualifications

• High school diploma or equivalent required.
• Strong organizational and customer service skills with attention to detail.
• Able to take direction and work in a fast-paced environment.
• Familiarity with Kastle access and confidential information is expected.
• Regular attendance and reliable work ethic are essential.

Responsibilities

• Monitor internal request mailbox and respond per procedures.
• Use building ticketing system to relay requests/complaints to management.
• Manage Kastle card/fob access for employees and contractors.
• Assist with intra-office moves under Facilities Manager guidance.
• Clean vacated offices and arrange cleaning services for spaces.
• Keep unassigned areas clean and maintain order in workspaces.
• Install and remove office signage and assist with setup for events.
• Report maintenance issues to Facilities Manager promptly.
• Prepare offices for new hires and office moves; assist departures.
• Coordinate with contractors and staff to ensure tasks are completed.
• Support annual goal setting and maintain professional working relationships.

Skills

Kastle system

Organization

Detail-oriented

Customer service

Follow directions

Confidentiality

Attendance

Interpersonal skills

Team player

Self-directed

Education

High school diploma or equivalent

Tools

Microsoft Office

Microsoft Word

Job description

Lawyers on Demand, a Consilio Company, is actively seeking a contract Facilities Assistant for an on-site assignment with one of our law firm clients in Washington, DC.

Start: ASAP once interviewed and selected

Pay Rate: $25-28/hour

Location: 5 days per week on site in Washington, D.C.

Duration: open-ended, potential for contract-to-hire for the right individual

Main Responsibilities

• Assists with monitoring internal request mailbox. Responding to requests and questions following the departmental procedures.
• Utilizes building ticketing system to convey requests/complaints regarding lighting, HVAC, etc. to the building management and the building engineers.
• Kastle card/fob management.
• Performs intra office moves in collaboration with the Facilities Coordinator, with direction from the Facilities Manager.
• Clean out vacated offices. Arranges detailed cleaning by dedicated day porters.
• Ensure all unassigned areas are kept clean.
• Performs picture, white and bulletin board hanging as needed.
• Assists with set up for events, Trials/hearings.
• Brings all maintenance-related issues to the attention of the Facilities Manager.
• Prepares and maintains offices and other workspaces for new hires, office moves, and departures.
• Follows up with each function to ensure all details have been handled.
• Installs office signage for new employees.
• Timely removal of office signage after employee transfers/departures, and frequently checks to ensure that all name plates are accurate and up to date.
• Meets and gives direction to contractors as needed under overall direction of the Facilities Manager.
• Develops and maintains professional and cooperative working relationships with all staff and attorneys.
• Participates in yearly goal setting with Manager. Meets or exceeds yearly goals, seeking managerial guidance and support as necessary.
• Has a thorough knowledge of departmental and Firm procedures. Follows all policies and guidelines.
• Reports to Facilities Manager upon completion of assigned tasks.
• Must be flexibile with shift hours and timing of meal and rest breaks, in accordance with workload.
• Arrange and set up furniture and games as needed to support meetings and events.
• Submits signed employee Fitness Center and garage bike parking waivers to property management to obtain Kastle access.

Qualifications

• Kastle system proficiency strongly desired.
• Must be organized, efficient detail-oriented, good follow-through and possess excellent customer service skills.
• Must be able to take direction.
• Must be able to work in a fast-paced environment.
• Protects operations by keeping information confidential.
• Regular predictable attendance required.
• It is necessary to have excellent interpersonal and communication skills, both written and oral to plan, schedule and complete projects and effectively communicate with a diverse group of attorneys and staff.
• Must be able to work with minimal supervision and be a team player.
• High school diploma or equivalent is required.
• Experience with Microsoft Office Suite and Microsoft Word is beneficial.
• Must be able to work evenings and weekends, when required.
• Must be able to use the telephone, PC and, when necessary, make copies and scan documents from a convenience machine.
• The employee is also frequently required to lift and climb a tradesman’s ladder. Must be able to routinely lift and carry up to 55 lbs., and occasionally up to 100 lbs., including furniture and boxes. Frequently required to crawl, bend, stoop, reach, walk, including the use of staircases, push, pull, lift, and grasp.

LOD is proud to be an equal opportunity employer. Diversity and inclusion is a core part of our Ways of Working, and we celebrate and embrace it. We know the individual differences of our people make us collectively better and we encourage all applicants; including people with disability, career breaks, gender diverse, LGBTQIA, and culturally diverse communities to join us so we can do great things together.