Facility Coordinator

JLL; Kansas City (MO); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

401(k) plan with company matching

Medical, Dental & Vision

Parental leave

Paid Time Off & Holidays

Daily Pay

Job summary

JLL is seeking a Facility Coordinator to act as the operational backbone for client facilities, coordinating maintenance, managing vendor relationships, and ensuring safety and high service standards. You will balance multiple priorities in a fast-paced environment, collaborating with internal teams and external partners to continuously improve operations.

The role emphasizes strong organizational skills, knowledge of building systems, and flexibility to respond to after-hours needs while

Qualifications

• High school diploma or equivalent with 2–3 years of facility management experience.
• Working knowledge of HVAC, electrical, plumbing, fire/life safety, and general building maintenance.
• Proficiency with CMMS and Microsoft Office Suite.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks.
• Excellent communication and interpersonal skills with diverse stakeholders at all levels.
• Basic understanding of building codes, safety regulations, and OSHA requirements.
• Ability to respond to after-hours emergencies and flexible schedules including evenings/weekends.

Responsibilities

• Coordinate and oversee preventive and corrective maintenance across all building systems (HVAC, electrical, plumbing, life safety).
• Serve as liaison between occupants, vendors, contractors, and JLL leadership.
• Respond to facility-related requests and emergencies with detailed CMMS records.
• Conduct regular inspections to ensure safety and compliance.
• Manage vendor performance and coordinate contractor activities (scheduling, access control, QA).
• Support sustainability initiatives by monitoring energy usage and waste reduction.
• Maintain documentation of building operations, maintenance logs, contracts, and incident reports.
• Collaborate on facility projects, moves, renovations, and events with minimal disruption.
• Participate in emergency response procedures and business continuity planning.

Skills

CMMS proficiency

MS Office

Facility coordination

Communication

Safety/regulatory knowledge

Time management

Education

Associate's degree in FM or related

Technical FM certification

CFM / FMP certification

Facilities management coursework

Tools

Facilities software

BAS

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facility Coordinator

What this job involves:

As a Facility Coordinator at JLL, you'll serve as the operational backbone of our clients' facilities, ensuring seamless day-to-day building operations and creating environments where people can do their best work. In this role, you'll coordinate maintenance activities, manage vendor relationships, and serve as a primary point of contact for building occupants and stakeholders. You'll be responsible for ensuring that all facility systems operate efficiently while maintaining the highest standards of safety, sustainability, and service delivery. At JLL, we are collectively shaping a brighter way - for our clients, ourselves and our fellow employees - and as a Facility Coordinator, you'll play a vital role in delivering exceptional workplace experiences. This position requires strong organizational skills, technical knowledge of building systems, and the ability to balance multiple priorities in a fast-paced environment. You'll collaborate with internal teams and external partners to solve problems proactively, respond to facility needs promptly, and contribute to the continuous improvement of facility operations.

What your day-to-day will look like:

• Coordinate and oversee preventive and corrective maintenance activities across all building systems including HVAC, electrical, plumbing, and life safety equipment
• Serve as the primary liaison between building occupants, vendors, contractors, and JLL leadership to ensure seamless communication and service delivery
• Respond to and resolve facility-related requests and emergencies in a timely and professional manner while maintaining detailed records in computerized maintenance management systems
• Conduct regular inspections of building spaces, equipment, and systems to identify potential issues and ensure compliance with safety regulations and company standards
• Manage vendor performance and coordinate contractor activities including scheduling, access control, and quality assurance of completed work
• Support sustainability initiatives by monitoring energy consumption, implementing waste reduction programs, and identifying opportunities for operational improvements
• Maintain accurate documentation of building operations including maintenance logs, vendor contracts, compliance certificates, and incident reports
• Collaborate with cross-functional teams to plan and execute facility projects, moves, renovations, and special events while minimizing disruption to daily operations
• Participate in emergency response procedures and support business continuity planning to ensure building resilience and occupant safety

Required qualifications:

• High school diploma or equivalent with a minimum of 2-3 years of experience in facility management, building operations, or related field
• Working knowledge of building systems including HVAC, electrical, plumbing, fire/life safety, and general building maintenance
• Proficiency with computerized maintenance management systems (CMMS) and Microsoft Office Suite applications
• Strong organizational and time management skills with the ability to prioritize multiple tasks and manage competing demands effectively
• Excellent communication and interpersonal skills with demonstrated ability to interact professionally with diverse stakeholders at all organizational levels
• Basic understanding of building codes, safety regulations, and OSHA requirements applicable to facility operations
• Ability to respond to after-hours emergencies and occasional requirement to work flexible schedules including evenings and weekends as needed

Preferred qualifications:

• Associate's degree or technical certification in Facilities Management, Building Engineering, or related discipline
• Professional certifications such as Certified Facility Manager (CFM), Facilities Management Professional (FMP), or equivalent credentials
• Experience with building automation systems (BAS) and energy management platforms
• Knowledge of sustainability practices and LEED or other green building certification programs
• Previous experience working in corporate, commercial, or institutional facility environments
• Familiarity with project management methodologies and tools

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site -Kansas City, MO

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.