Facility Workplace Coordinator

JLL; Costa Mesa (CA); On-site; USD 70,000 - 78,000; Full time

Benefits offered by this job

401(k) plan with company matching

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Holidays

Daily Pay

Job summary

JLL is seeking a hands-on Facility Workplace Coordinator to ensure seamless daily operations across client facilities in Costa Mesa, CA. You will blend maintenance expertise with administrative coordination to create exceptional workplace experiences and support moves, setups, and space needs.

Join a role that emphasizes safety, efficiency, and strong client service, with opportunities to impact workplace functionality while developing facilities management skills.

Qualifications

• 1–2 years of facility maintenance, repairs, and vendor management.
• U.S. Citizenship required.
• Valid U.S. driver’s license and ability to travel within 10 miles.
• Proficiency with Microsoft Office and basic computer applications.
• Strong written and verbal communication; detail-oriented.
• Ability to work independently with multiple priorities.

Responsibilities

• Execute work orders, maintenance schedules, and service requests with minimal disruption.
• Conduct daily facility inspections to ensure clean, safe environments.
• Perform minor repairs on furniture, fixtures, and equipment.
• Coordinate contractor scheduling, vendor management, and project tracking.
• Maintain facility records using CMMS.
• Support space management: onboarding, seating, moves.
• Manage procurement, office supplies, budget tracking.
• Set up and break down conference rooms and event spaces.

Skills

Hand tools

Power tools

MS Office

Communication

Organization

Multitasking

Independent work

Driving license

Education

High school diploma or equivalent

Tools

CMMS (Maximo/ServiceNow)

Job description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facility Workplace Coordinator - JLL

What this job involves:

We're seeking a hands-on Facility Workplace Coordinator to ensure seamless daily operations across our client facilities. In this role, you'll blend technical maintenance expertise with administrative coordination to create exceptional workplace experiences. You'll be the go-to problem solver who keeps facilities running smoothly while supporting teams with moves, setups, and operational needs. This position offers the opportunity to make a tangible impact on workplace functionality and employee satisfaction while developing your skills in facilities management. As business needs evolve, you'll bring flexibility and adaptability to meet changing priorities and contribute to JLL's commitment to delivering outstanding client service.

What your day-to-day will look like:

• Execute work orders, preventative maintenance schedules, and service requests efficiently while minimizing disruption to daily operations.
• Conduct comprehensive daily facility inspections to maintain clean, safe environments and proactively identify potential safety hazards or maintenance issues.
• Perform minor repairs on office furniture, fixtures, and equipment using hand and power tools.
• Coordinate and oversee contractor scheduling, vendor management, and project tracking to ensure timely completion of facility work.
• Maintain accurate facility records and documentation using computerized maintenance management systems (CMMS).
• Support space management activities including employee onboarding/offboarding, seating assignments, and personnel moves.
• Manage procurement processes, office supply replenishment, vendor follow-up, and budget tracking for assigned facilities.
• Set up and break down conference rooms and event spaces to support meetings, presentations, and company gatherings.

Required Qualifications:

• 1-2 years of demonstrated experience in basic facility maintenance, repairs, and vendor management.
• U.S. Citizenship required for this position.
• Valid U.S. driver's license with ability to travel to multiple client sites within a 10-mile radius.
• Proficiency with hand tools, power tools, and computer applications (Microsoft Office Suite or similar platforms).
• Strong written and verbal communication skills with ability to interact professionally with clients, vendors, and team members.
• Excellent organizational abilities and problem-solving skills with keen attention to detail.
• Proven ability to work independently with minimal supervision and manage multiple priorities simultaneously.
• High school diploma or equivalent.

Preferred Qualifications:

• Experience working with CMMS (Computerized Maintenance Management Systems) such as Maximo, ServiceNow, or similar platforms.
• Background in implementing or following preventative maintenance procedures and schedules.
• Prior experience in facilities management or commercial property operations.
• Familiarity with space planning, move coordination, or workplace services.
• Basic knowledge of building systems (HVAC, electrical, plumbing).

Work Shift:

Monday to Friday 7:00 am - 3:30 pm

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

70,000.00 - 78,000.00 USD per year

Location:

Costa Mesa, CA

Salary:

$ 33.65 - $37.5

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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