Facility Coordinator

JLL; New York (NY); On-site; USD 49,982 - 499,824; Full time

Benefits offered by this job

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Early access to earned wages through Daily Pay

Job summary

JLL is looking for a Facilities Coordinator based in New York, NY to ensure smooth operations at client facilities. You will coordinate maintenance, manage vendor relations, and act as the main point of contact for facility concerns, enhancing client satisfaction.

The ideal candidate has 2+ years in facilities management, strong organizational and communication skills, and proficiency in maintenance management systems. Join JLL to contribute to a brighter future in real estate.

Qualifications

• 2+ years of experience in facilities management or related coordination role.
• Strong organizational skills to manage multiple tasks and priorities.
• Excellent communication skills for diverse stakeholder interaction.

Responsibilities

• Coordinate preventive and corrective maintenance activities.
• Serve as primary contact for facility-related requests and inquiries.
• Conduct regular facility inspections to identify maintenance needs.

Skills

Organizational skills

Communication

Customer service orientation

Proficiency with CMMS

Education

High school diploma or equivalent

Associate's degree (preferred)

Tools

Microsoft Office Suite

Computerized maintenance management systems (CMMS)

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world‑class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether you have deep experience in commercial real estate, skilled trades, or technology, or you want to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

As a Facilities Coordinator at JLL, you will be a vital operational hub, ensuring our clients’ workplaces run smoothly, safely, and efficiently every day. You will coordinate maintenance activities, manage vendor relationships, and respond to occupants’ evolving needs. You will serve as the go‑to resource for facility‑related inquiries, working collaboratively with internal teams and external partners to maintain exceptional standards across the built environment. Your ability to balance multiple priorities, communicate clearly, and solve problems proactively will be essential as you help maintain facilities that support our clients’ business objectives and enhance the experience of everyone who walks through the door.

What your day‑to‑day will look like

• Coordinate and schedule preventive and corrective maintenance activities with internal teams and external service providers to ensure minimal disruption to building operations.

• Serve as a primary point of contact for facility‑related requests, inquiries, and concerns from building occupants, responding promptly and professionally to maintain high satisfaction levels.

• Manage work order systems and tracking tools, ensuring accurate documentation, timely completion, and proper closeout of all maintenance and repair activities.

• Conduct regular facility inspections to identify maintenance needs, safety concerns, and opportunities for operational improvements across the property.

• Oversee vendor performance and compliance, including reviewing service reports, verifying completion of work, and ensuring adherence to contractual obligations and quality standards.

• Support emergency response coordination by following established protocols, communicating with stakeholders, and helping to resolve urgent facility issues as they arise.

• Maintain accurate records and documentation related to building systems, equipment warranties, service contracts, and compliance requirements.

• Collaborate with cross‑functional teams including property management, engineering, and client services to deliver integrated facility solutions that meet client expectations.

Required qualifications

• High school diploma or equivalent required.

• 2+ years of experience in facilities management, building operations, or a related coordination role.

• Strong organizational skills with demonstrated ability to manage multiple tasks, prioritize competing demands, and meet deadlines in a fast‑paced environment.

• Proficiency with computerized maintenance management systems (CMMS) and Microsoft Office Suite, particularly Outlook, Excel, and Word.

• Excellent written and verbal communication skills, with the ability to interact professionally with diverse stakeholders at all organizational levels.

• Basic understanding of building systems including HVAC, electrical, plumbing, and life safety equipment.

• Customer service orientation with a solutions‑focused mindset and commitment to responsiveness.

Preferred qualifications

• Associate's degree in facilities management, business administration, or related field.

• Experience working in commercial real estate, corporate facilities, or property management environments.

• Knowledge of building codes, safety regulations, and compliance requirements applicable to commercial properties.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

499,824.00 – 49,982.40 USD per year

Location:

On‑site – New York, NY

Personalized benefits that support personal well‑being and growth

• 401(k) plan with matching company contributions.

• Comprehensive Medical, Dental & Vision Care.

• Paid parental leave at 100% of salary.

• Paid Time Off and Company Holidays.

• Early access to earned wages through Daily Pay.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. Please email [e-mail] to request an accommodation.

Accepting applications on an ongoing basis until a candidate is identified.

Equal Employment Opportunity Statement

Jones Lang LaSalle, a leading global provider of real estate and investment management services, is an Equal Opportunity Employer and is committed to providing reasonable accommodations for employees with disabilities. All job applicants are considered without regard to race, color, religion, sex, national origin, or any other protected factor.