Facilities Coordinator

JLL; Nashville (TN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off and Company Holidays

Daily Pay

Job summary

JLL in Nashville is seeking a Facilities Coordinator to support site operations, manage work orders, and coordinate services with vendors and clients.

You’ll monitor inspections, control access, maintain supplies, and assist with safety training and meetings, contributing to a high standard of service. This role offers a steady daytime schedule, on-site work, and a comprehensive benefits package.

Qualifications

• Experience coordinating facilities in warehouse/industrial sites.
• Strong vendor and client communications.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Conduct daily inspections and flag repairs or malfunctions.
• Serve as site point of contact for vendors and on-site repairs.
• Coordinate cleaning, trash pickups, furniture installs, and safety training.
• Manage access control, including badges and temporary passes.
• Oversee P-Card spend, budgets, and receipt uploads.
• Lead weekly site meetings and daily team stand-ups.
• Coordinate catering and site meal deliveries.
• Create and track tickets for facility requests and maintenance.

Skills

Facilities management

Vendor management

Maintenance

Work orders

Inventory control

Communication

Time management

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator - JLL

What this job involves - Join JLL as a Facilities Coordinator and become an integral part of our operations team in Lakewood, Colorado. In this dynamic role, you'll provide essential support to Site and Assistant Facility Managers, ensuring seamless day-to-day operations while building positive client and vendor relationships. You'll be the go-to person for maintaining our facility at the highest standards, coordinating services, managing work orders, and serving as a key point of contact for site amenities and operations. This position offers an excellent opportunity to develop your facilities management expertise while contributing to an environment of teamwork, performance excellence, and exceptional client service.

This Full-time warehouse support Facilities Coordinator will perform the following:

• Inspections & Maintenance: Conducting daily walkthroughs and thorough weekly inspections (Mondays) to flag repairs or equipment malfunctions.
• Vendor Management: Acting as the site Point of Contact (POC) for outside vendors and coordinating on-site repairs or maintenance.
• Facilities Upkeep: Managing general cleaning, coordinating trash pickups, and overseeing new furniture installs (either DIY or via vendor).
• Compliance & Training: Completing required safety training (approx 30 minutes to 1 hour per month).
• Micro-Kitchen (MK) Management: Stocking food and drinks, conducting a full "push" on the first workday of the week, and performing follow-up stocking as needed.
• Access Control: Coordinating badge access, including assigning temporary badges and issuing permanent ones.
• Financial Administration: Managing P-Card spend, monitoring budgeted vs. ad-hoc spending (with AFM), and tracking/uploading receipts.
• Communication & Meetings: Weekly 1-on-1 with the AFM, site-lead communication calls. Daily Stand-up calls with the team.
• Catering Coordination: Managing DoorDash memberships (adding/removing users) and receiving site-delivered meals.
• Ticketing: Creating and maintaining tickets for all REWS and facility requests.

Warehouse Duties

• Inventory Governance: Establishing warehouse practices and protocols, managing all aspects of inventory, and resolving work-flow problems.
• Inventory Audits: Conducting full monthly counts and bi-weekly counts for limited-stock items.
• Shipping & Receiving Oversight: Managing shipments based on max/min stock levels to ensure inventory upkeep.
• Dedicated Meetings: Leading the 30-minute weekly site warehouse meeting.

Work Shift:

Monday - Friday, 8:00 AM to 4:00 PM

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site -Nashville, TN

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.