Facilities Coordinator

JLL; Indianapolis (IN); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

401(k) matching contribution

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

JLL is hiring a Facilities Coordinator in Indianapolis to provide essential administrative and operational support to the site management team. You will help ensure smooth day-to-day operations, coordinate vendors, and facilitate communication among on-site stakeholders.

The role emphasizes organizing records, assisting with reports, and maintaining site documentation, while contributing to KPI tracking and site process improvements. Monday–Friday, standard business hours, on-site position.

Qualifications

• HS diploma or GED required.
• 1–2 years in an administrative or operational support role.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, especially Excel and Outlook.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and manage time effectively.

Responsibilities

• Scheduling and coordinating vendor activities and site inspections.
• Maintaining records of vendor interactions, service requests, and site activities.
• Preparing basic reports on site operations and vendor performance.
• Responding to routine inquiries from staff, vendors, and clients.
• Supporting site procedures and protocols implementation.
• Organizing and maintaining site documentation and manuals.
• Tracking and reporting on KPIs.
• Coordinating site meetings and preparing materials.

Skills

Microsoft Excel

Outlook

Organizational skills

Communication skills

Education

HS diploma or GED

Tools

CMMS

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator-JLL

What this job involves:

As a Facilities Coordinator at JLL, you'll provide essential administrative and operational support to the site management team. Your role will focus on ensuring smooth delivery of day to day operations, assisting with vendor coordination, and supporting communication between various stakeholders on site.

What your day-to-day will look like:

• Scheduling and coordinating vendor activities and site inspections
• Maintaining accurate records of vendor interactions, service requests, and site activities
• Assisting in the preparation of basic reports on site operations and vendor performance
• Responding to routine inquiries from staff, vendors, and clients
• Supporting the implementation of site procedures and protocols
• Helping to organize and maintain site documentation and operational manuals
• Assisting in tracking and reporting on key performance indicators (KPIs)
• Coordinating site meetings and helping to prepare relevant materials

Required qualifications:

• HS diploma or GED
• 1-2 years of experience in an administrative or operational support role
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office suite, particularly Excel and Outlook
• Excellent written and verbal communication skills
• Ability to prioritize tasks and manage time effectively

Preferred qualifications:

• Experience in a facilities management or property management environment
• Familiarity with vendor management concepts
• Experience with CMMS (Computerized Maintenance Management Systems) or workplace service request platforms
• Experience with data entry and database management
• Understanding of health and safety practices in a workplace setting
• Exposure to scheduling and coordination software

Location: Indianapolios,IN

Schedule: M-F 8AM-5PM

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site - Indianapolis, IN

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.