Facilities Coordinator

Parexel International Corporation; King of Prussia (Montgomery County); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking company as a Facilities Coordinator, where you will play a vital role in maintaining a safe and efficient environment. This position involves overseeing daily operations, ensuring compliance with health and safety standards, and managing vendor relationships. Your excellent communication skills and customer service orientation will be key as you collaborate with various teams to implement solutions. If you thrive in a dynamic environment and are passionate about facilities management, this is the perfect opportunity to make a significant impact.

Qualifications

• Experience in building services or similar environment.
• Knowledge of Environmental, Health, and Safety regulations.

Responsibilities

• Maintain day-to-day operations of CRES.
• Ensure compliance with inspections and audits.
• Manage third-party vendors and office supplies.

Skills

Building Services Experience

Communication Skills

Customer Service

Problem-Solving

Attention to Detail

Teamwork

Computer Literacy (MS Office)

Education

High School Diploma

Technical Diploma

Professional Training in Handcraft

Tools

Hand Tools

Job description

An exciting opportunity for Facilities Coordinator to join the Corporate Real Estate & Services (CRES) team.

Do you have experience of working within a building services environment, excellent communication skills together with a professional customer service approach then we would like to hear from you!

This position will be based at Parexel's Early Phase Unit in Berlin.

Key Accountabilities:

• Responsible for maintaining the day-to-day CRES operations
• Monitors the health & safety and cleanliness of interior and exterior areas.
• Ensures routine maintenance, inspections and repairs are completed as scheduled and as needed.
• Partners with Procurement on supplier relationships and payment of invoices.
• Maintains site compliance for all inspections/audits, regulatory or client or statutory authorities.
• Implements and enforces CRES policy and procedures.
• Work closely with business partners to provide solutions to business needs and implement them
• Assist with space planning and/or move management
• Manage and co-ordinating third-party vendors
• To effectively procure and manage the use of office supplies and stationery.
• Oversee general facilities maintenance and preventative maintenance

Knowledge, Skills and Experience:

• A wealth of experience working within building services environment or a similar environment
• Experience in Environmental, Health and Safety regulations and have a good understanding of the different legislations in place
• Understand & knowledge of technical systems, e.g., A/V, Security, Sound Masking, Lighting Controls, etc.
• Experience in the use of hand tools for minor repairs
• Must be service oriented with a client focused approach to work, ability to problem-solving and be solutions focused
• Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail
• Ability to work in cross-functional areas
• Excellent interpersonal, verbal and written communication skills
• Well organised, self-motivated, able to work on own initiative together with a hand on approach
• Ability to work under pressure
• Team player and builder
• A flexible attitude with respect to work assignments and new learning
• Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail
• A flexible attitude with respect to work assignments and new learning
• Computer literate (MS Office)

Language

• Fluent in local language and English both written and spoken

Education:

• High School Diploma
• Technical Diploma (any relevant area) or equivalent experience
• Professional training in the area of handcraft and/or experience in building services