Facilities Coordinator

Allen Matkins; Irvine (CA); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Facilities Coordinator to support its offices in Orange County and San Diego. This role involves managing daily office operations, coordinating maintenance and repairs, and ensuring a welcoming environment for employees and clients. The ideal candidate will be organized, detail-oriented, and possess strong communication skills. You will play a key role in facilitating smooth office functions and supporting a dynamic team. If you thrive in a collaborative environment and are ready to contribute to a vibrant workplace, this opportunity could be perfect for you.

Qualifications

• 2-3 years of relevant experience required.
• Experience in a law firm or professional services firm is preferred.

Responsibilities

• Manage office functions including work order coordination and daily operations.
• Oversee new hire onboarding logistics and workstation setup.
• Maintain general office appearance and manage vendor relationships.

Skills

Proficient in Word

Proficient in Adobe

Proficient in Excel

Excellent communication skills

Attention to detail

Organizational skills

Problem solving skills

Interpersonal skills

Education

2-3 years of relevant experience

Law firm or professional services firm experience

Job description

Orange County
2010 Main Street
8th Floor
Irvine, CA 92614, USA

Orange County
2010 Main Street
8th Floor
Irvine, CA 92614, USA

For more than 45 years, Allen Matkins has worked with clients drawn to us by our reputation for market-leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government. Founded with deep roots in real estate, the firm has leveraged that foundation to grow and build prominent environmental and natural resources, land use, litigation, corporate, tax, labor and employment, and bankruptcy/restructuring practices which allow us to partner with clients across myriad industries and markets. Our firm’s success is driven by our commitment to hiring and developing top talent, ensuring a team that delivers exceptional work and service to our clients. We are guided by our core values: our people are our most important resource; we have a commitment to quality work, all the time; and we work as a team with each other and with our clients - we foster camaraderie.

About the Position

This position is based in Orange County and requires frequent travel to our San Diego office. Provides a wide range of facilities support to the entire OC and SD offices. The Facilities Coordinator will manage office functions including: work order coordination, security badge and access assignments, daily office operations, and providing general support services for divisional attorneys and business professionals. This position is currently an onsite role.

Essential Duties and Responsibilities

• Maintain general office appearance and upkeep
• Lead contact for Building Management/Maintenance for services, deliveries and repairs
• Manage building equipment maintenance schedules and emergency evacuation plans; schedules and serves as point of contact for outside vendors for repair, renovation, as well as trash disposal including plumbing, HVAC and all other maintenance vendors
• Maintain inventory of equipment and supplies
• Maintain vendor receipts for building repairs and supplies and reconciliation
• Manages and oversees the onsite facilities support vendor
• Works closely with the firm's Manager, Facilities and Procurement with respect to all aspects of the building, systems, etc.
• Oversee new hire onboarding logistics, including coordinating workstation setup and facilitating building access credentials
• Set up offices and workstations for all hires and office moves
• Conduct minor repairs, furniture adjustments as needed
• Maintain building and parking access
• Order and maintain business cards for office
• Complete additional responsibilities as assigned
• Frequent travel required between offices

Education and/or Experience

• 2-3 years of relevant experience
• Law firm or professional services firm experience strongly preferred

Qualifications

• Proficient in Word, Adobe and Excel
• Excellent communication skills, both written and oral
• Attention to detail is a must
• Must be organized and able to multi task
• Must have the ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships with both attorneys and business professionals
• Ability to work under pressure and balance multiple, competing priorities
• Must have problem solving and interpersonal skills with experience in providing complex, confidential administrative support in a high-profile environment with tact and diplomacy
• Must be comfortable using tools and conducting minor repairs around the office as needed
• Flexibility, adaptability and ability to work in a changing environment is necessary

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EEO Statement

Allen Matkins is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.

We will collect the personal information you provide in connection with this application as well as information included with any other document(s) you provide us. We may use this information to evaluate your application and consider you for employment with Allen Matkins. We may share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Allen Matkins, we may use this information to provide you with the benefits of your employment. Our employees' personal information is governed by our Privacy Policy, available at https://www.allenmatkins.com/disclaimers/privacy-policy.html.

Compensation

Allen Matkins is an Equal Opportunity Employer and offers a competitive compensation & benefits package. The anticipated base salary range for this full-time role is $50,000 - $80,000 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location.

The base salary range displayed on the job posting reflects the estimated range for new hire salaries for the position. The actual offered base salary will be determined by work location and additional factors, including, but not limited to, relevant experience, job-related skills and qualifications. The pay range is subject to change at any time dependent on a variety of internal and external business factors.

Qualifications

Skills

Behaviors

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Education

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Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.