Facilities Coordinator (Irvine, CA)

The Mom Project; Irvine (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading professional services firm is seeking a Facilities Coordinator in Irvine, CA. This entry-level role focuses on supporting and coordinating a team, managing vendor relationships, and ensuring operational efficiency. Ideal candidates will have strong organizational skills and a Bachelor's degree. The position offers competitive pay and benefits.

Benefits

Medical

Dental

Vision

401k

Qualifications

• 0-2 years of experience in administrative or operational support roles.
• Ability to work independently and in teams.

Responsibilities

• Support, monitor, and coordinate a small team of multi-skilled operatives.
• Manage contractors on-site to ensure performance standards are met.
• Conduct site inspections, audits, and safety procedures.

Skills

Organizational Skills

Communication

Customer Service

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Join to apply for the Facilities Coordinator (Irvine, CA) role at The Mom Project

Our client is a leading professional services firm specializing in real estate and investment management. They aim to shape the future of real estate through advanced technology, creating rewarding opportunities, innovative spaces, and sustainable solutions for clients, employees, and communities. As a Fortune 500 company with over $18 billion in annual revenue, operations in more than 80 countries, and a global workforce exceeding 93,000 employees as of December 31, 2019, they are seeking a Facilities Coordinator on a contract basis to support their ongoing business needs. This role is based on-site in Irvine, CA.

The primary responsibility of the Facilities Coordinator is to support, monitor, and coordinate a small team of multi-skilled operatives. This role involves building strong relationships with key stakeholders, landlords, managing agents, and vendors, ensuring all tasks are completed efficiently and accurately.

Responsibilities

1. Support, monitor, and coordinate a small team of multi-skilled operatives.
2. Develop relationships with key client stakeholders, landlords, managing agents, and vendors.
3. Manage contractors on-site to ensure performance standards are met.
4. Assist in procuring vendors and services as needed.
5. Support financial processes, including managing purchase orders and financial reports.
6. Conduct site inspections, audits, and safety procedures.
7. Implement property risk management and industry best practices.
8. Maintain premises in optimal condition.
9. Support disaster recovery and business continuity plans.
10. Follow escalation and incident reporting procedures.
11. Assist with management reports and project support.
12. Achieve KPIs and SLA targets.

Qualifications

• Bachelor's degree in a related field.
• 0-2 years of experience in administrative or operational support roles.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, especially Excel and Outlook.
• Excellent communication skills.
• Ability to prioritize and manage time effectively.
• Basic customer service understanding.
• Ability to work independently and in teams.
• Self-motivated with an energetic attitude.
• Ability to work under pressure and adapt to changing needs.
• Clean driving record required.

We offer a competitive salary, typically at the median of our range, and benefits such as Medical, Dental, Vision, and 401k through our third-party Employer of Record after eligibility period. We are an Equal Opportunity Employer committed to diversity and inclusion.

Additional Information

• Seniority level: Entry level
• Employment type: Contract
• Job function: Management and Manufacturing
• Industries: Technology, Information, and Internet