Facilities Coordinator

Arrow McLaren Indycar Team; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with match

Life and Disability insurance

Annual bonus

Paid time off

Wellbeing resources

Employee discounts on kit apparel

Job summary

Arrow McLaren IndyCar Team in Indianapolis is seeking a Facilities Coordinator to oversee maintenance, safety, and daily operations of the facilities and grounds. This hands-on role partners with vendors and internal teams to keep the workspace efficient and compliant.

You will perform routine repairs, manage vendor relationships, coordinate service contracts, and drive cost-conscious improvements while maintaining a safe, clean environment for a high-performance racing program.

Qualifications

• Hands-on maintenance experience in commercial/industrial environments.
• Working knowledge of building systems: HVAC, plumbing, electrical, mechanical.
• Ability to diagnose problems and propose practical solutions.
• Strong communication and teamwork, with safety focus.

Responsibilities

• Oversee shop and facility maintenance; coordinate vendors for upkeep.
• Perform routine inspections and address safety concerns.
• Manage repairs: plumbing, electrical, mechanical, carpentry tasks.
• Coordinate vendor quotes, POs, and procurement; maintain inventories.
• Lead on-site safety and janitorial service management.

Skills

Team player

Self-starter

Hands-on maintenance

HVAC knowledge

Electrical knowledge

Preventive maintenance

Vendor management

Safety compliance

Problem solving

Job description

Job description

Arrow McLaren is McLaren Racing's IndyCar team, located in Indianapolis at its new McLaren Racing Center headquarters on the northwest side of the city. By joining our team, you’ll be part of an exhilarating racing program that aims to set the standard for high performance in sport. Our values define what matters most to us:

Innovative – Respectful – Inclusive – Energetic – Brave

Every day, we want members of this team to come to work with a simple goal in mind: Build better race cars and develop better ways to go racing. Focus on the process, enjoy the process of continual improvement and the results will take care of themselves.

Purpose of the Role:

As the Facilities Coordinator, you will be responsible for the maintenance, operation, and upkeep of all building facilities and surrounding grounds. This is a hands-on role requiring the ability to perform routine maintenance, troubleshoot facility-related issues, and coordinate repairs to ensure a safe, clean, and efficient working environment.

The Facilities Coordinator will manage and coordinate third-party vendors responsible for specialized services including landscaping, cleaning, property upkeep, and seasonal grounds maintenance. In addition to vendor management, this role is expected to utilize maintenance knowledge and technical skills to address day-to-day facility needs, perform minor repairs, conduct facility inspections, and identify opportunities to improve facility operations and reduce costs.

Principal Accountabilities:

• Oversee overall shop and facility maintenance, including coordination of vendors supporting trash removal, restroom, and kitchen upkeep.
• Conduct routine inspections of buildings, grounds, and facility equipment to identify maintenance needs, safety concerns, and opportunities for improvement.
• Perform basic facility repairs and maintenance where appropriate, including minor plumbing, electrical, mechanical, carpentry, and general building maintenance tasks.
• Troubleshoot facility-related issues and determine effective repair solutions using internal resources or external vendors as appropriate.
• Manage third-party service providers for floor care, painting, and general cleaning to ensure quality standards are met.
• Coordinate and oversee vendors performing specialized repairs, including plumbing, electrical, HVAC, and other technical services.
• Manage vendor relationships and procurement processes, including obtaining quotes, submitting purchase orders, and ordering supplies and services.
• Maintain inventories of maintenance supplies, consumables, and facility equipment required for daily operations.
• Establish and maintain a best-in-class facility cleanliness and organization program through vendor direction and performance management.
• Serve as the primary on-site safety lead, overseeing compliance, refining health and safety procedures, and maintaining First Responder readiness.
• Oversee janitorial service providers, ensuring performance aligns with contract expectations and company standards.

Job requirements

Knowledge, Skills and Experience:

• Team player, while also taking the initiative to make decisions and work with minimal supervision.
• Self-starter, able to identify requirements independently, then make proposals for solutions.
• Hands-on maintenance experience in a commercial, industrial, manufacturing, motorsports, or similar environment preferred.
• Working knowledge of building systems, including HVAC, plumbing, electrical, mechanical, and general facility infrastructure.
• Ability to safely use maintenance tools and equipment and perform routine facility repairs and preventive maintenance activities.
• Experience with reducing vendor costs by utilizing internal capabilities and resources to maintain facility operations.
• Ability to diagnose problems, troubleshoot facility issues, and develop practical solutions.
• Ability to work under pressure with tight deadlines and changing priorities.
• Strong communication and interpersonal skills.
• Excellent problem-solving skills and analytical approach, with attention to detail.
• Aptitude to learn from others and share knowledge.
• Flexible approach to working hours.

Total Rewards:

• Comprehensive Medical, Dental, & Vision benefits
• 401(k) retirement plan with company match
• Voluntary life, short-term and long-term disability benefits
• Annual bonus opportunity
• Competitive paid time off and company holidays
• Employee wellbeing resources and programs
• Company discounts, including kit apparel

Arrow McLaren is committed to equal employment opportunity. All applicants will receive consideration for employment without regard to age, disability, ethnicity, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws.