Payroll & Administrative Specialist

Arrow McLaren IndyCar; Indianapolis (IN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Comprehensive Medical Benefits

401(k) Retirement Match

Annual Bonus Plan

Team Discounts

Competitive Time Off Plan

Job summary

Join a dynamic racing team as a Payroll & Administrative Specialist, where you will play a pivotal role in managing payroll processing and providing essential administrative support. This position allows you to contribute to a thrilling environment focused on innovation and excellence. You will be responsible for ensuring accurate payroll management, assisting HR with onboarding, and supporting finance with bookkeeping tasks. The company offers a comprehensive benefits package, including medical, dental, and retirement plans, along with a competitive time off policy. If you have a passion for detail and a drive for excellence, this is the perfect opportunity for you.

Qualifications

• 2+ years of payroll processing experience with a focus on accuracy.
• Strong knowledge of payroll compliance and tax regulations.

Responsibilities

• Process bi-monthly payroll and manage employee inquiries.
• Assist HR with onboarding and finance with bookkeeping.

Skills

Payroll Processing

Attention to Detail

Interpersonal Skills

Confidentiality

Time Management

Education

Associate’s Degree in Business or Finance

Tools

Paylocity

ADP

Job description

Arrow McLaren is the McLaren Racing IndyCar team located on the West side of Indianapolis. By joining our team, you’ll be part of an exhilarating racing program that’s aiming to change the sport for the better by setting the standard for performance.

McLaren values:

Innovative – Respectful – Inclusive – Energetic – Brave

We want members of this team to approach each day with a simple goal in mind: To build better race cars and build a better race team. Focus on the process, enjoy the process of continual improvement, and let the results take care of themselves.

Purpose of the Role: The Payroll & Administrative Specialist will own bi-monthly payroll processing and day to day administrative support for the finance and HR teams.

Principal Accountabilities:

Payroll Processing

1. Process payroll for the team, managing inputs/outputs to the payroll system for accuracy; benefit costs, 401(k), HRIS.
2. Manage system integrations with payroll and other connecting platforms.
3. Verify and resolve any payroll discrepancies, ensuring accuracy and timeliness in every pay cycle.
4. Assist employees with payroll-related inquiries and resolve any issues promptly.
5. Oversee the processing and management of employee 401(k) contributions.
6. Manage the Health Savings Account (HSA) processes, ensuring employee contributions are accurate.

Administrative Assistance

1. Assist HR with administrative processing of employee onboarding/terminations/master data maintenance.
2. Assist finance with bookkeeping and expense reporting.
3. Schedule meetings, manage calendars, and other administrative tasks as assigned.

Knowledge, Skills, and Experience:

1. 2+ years of experience in payroll processing, with knowledge of Paylocity or ADP preferred.
2. Associate’s degree in business, finance, or related field preferred.
3. Strong knowledge of payroll compliance and tax regulations.
4. Ability to maintain confidentiality and discretion.
5. Strong interpersonal skills.
6. Excellent attention to detail.
7. Able to manage multiple tasks concurrently and prioritize easily.

Total Rewards:

1. Comprehensive Medical, Dental, and vision benefits.
2. 401(k) Retirement match.
3. Voluntary life, short-term, and long-term disability benefits.
4. Annual bonus plan.
5. Competitive time off plan.
6. Team discounts, including kit apparel.

Arrow McLaren makes equal employment opportunities available to all without regard to race, color, sex (including sexual orientation and gender identity), age, religion, national origin, disability, citizenship status, military status, genetic information, or any other legally-protected category.