Facilities Coordinator.

Dartmouth College; Hanover (NH); On-site; USD 21,890 - 27,359; Part time

Job summary

Dartmouth College in Hanover, NH seeks a part‑time Facilities Coordinator to support operations in the Hopkins Center, coordinating events and ensuring safety, compliance, and high service levels.

The role requires on-site work during evenings and weekends, with a strong emphasis on collaboration with event organizers, patrons, and staff to maximize space usage and maintain facilities and equipment in top condition.

Qualifications

• Bachelor’s degree or the equivalent combination of education and experience.
• One year of administrative experience in an arts related setting; or the equivalent.
• One year of experience working on-site during live public events, providing access to patrons of all ages and abilities.
• Demonstrated organizational and interpersonal abilities.
• Ability to develop professional working relationships with students.
• Proficiency with Microsoft Office suite applications including Outlook, Word and Excel.
• Comfortable with the Google Platform as well as other types of cloud‑based collaboration spaces and databases.
• Enjoy meeting the public and solving problems that may arise in public service.
• Commitment to working effectively as part of an equitable, anti‑racist, anti‑biased team and work environment. Related training is a plus.
• Irregular work schedule includes primarily nights and weekends with some late nights.
• Ability to lift, carry and move objects such as boxes of programs and stanchions.
• Strong sense of initiative and the ability to work both independently and as part of a team.
• Informed about and compliant with ADA and PCI policies.

Responsibilities

• Duties include planning, coordinating and implementing a wide variety of performing arts facilities and technical support.
• Serve as liaison between event organizers, vendors and guests; monitor and maintain inventories and supplies; ensure proper equipment usage.
• Work with Hopkins Center Facility Operations to ensure safety and proper use of facilities and equipment.
• Maintain inventory for supplies and use EMS, AirTable systems.
• Demonstrates professionalism and collegiality in a welcoming environment.
• Performs other duties as assigned.

Skills

Administrative experience

On-site event support

Customer service oriented

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite (Outlook, Word, Excel)

EMS

Airtable

Cloud-based collaboration platforms

Job description

Position Information

Position Title: Facilities Coordinator

Position Number: 0000000

Hiring Range Minimum: $15.89

Hiring Range Maximum: $19.86

Location of Position: Hanover, NH, Hopkins Center

Employment Category: Temporary Part time

Schedule: Evening and weekends required.

Position Purpose

This role is a part‑time temporary position reporting to the Facilities Manager. The coordinator serves as the technical and event staff providing support for users in the building to maximize the use of space and ensure safety and proper event protocol. The coordinator is expected to complete necessary tasks while providing high level service to ensure all facilities and equipment are fully functional, safe, clean, and code compliant.

Key Accountabilities

This position will support the operation of many programs that take place in the Top of the Hop and other venues in the Hop that are not overseen by Hop Production and Union operations. Duties include, but are not limited to, planning, coordinating and implementing a wide variety of performing arts facilities and technical support; exercising independent judgment, initiative and responsibility to facilitate various presentations functioning as a key liaison between event organizers, vendors and guests; monitoring; maintaining various inventories and expendable supplies, ensuring proper equipment usage; and serving as liaison with Hopkins Center Facility Operations ensuring safety and use of facilities and equipment in keeping with standard professional practices. The role maintains inventory for supplies that support activities and uses systems related to facility use (e.g., EMS, AirTable).

• Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
• Performs other duties as assigned.

Required Qualifications

• Bachelor’s degree or the equivalent combination of education and experience.
• One year of administrative experience in an arts related setting; or the equivalent.
• One year of experience working on‑site during live public events, providing access to patrons of all ages and abilities.
• Demonstrated organizational and interpersonal abilities.
• Ability to develop professional working relationships with students.
• Proficiency with Microsoft Office suite applications including Outlook, Word and Excel, and other.
• Comfortable with the Google Platform as well as other types of cloud‑based collaboration spaces and databases.
• Enjoy meeting the public and solving problems that may arise in public service.
• Commitment to working effectively as part of an equitable, anti‑racist, anti‑biased team and work environment. Related training is a plus.
• Irregular work schedule includes primarily nights and weekends with some late nights.
• Ability to lift, carry and move objects such as boxes of programs and stanchions.
• Strong sense of initiative and the ability to work both independently and as part of a team.
• Informed about and compliant with ADA and PCI policies.

Preferred Qualifications

• Strong interest and knowledge about the performing arts is preferred.

FLSA

Non‑Exempt

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre‑employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non‑discriminatory manner consistent with state and federal law.

Department Contact for Recruitment Inquiries

Jan Sillery – [e-mail]