Facilities Coordinator

Jones Lang LaSalle Incorporated; Culver City (CA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

401(k) plan with matching companyConrr

Comprehensive Medical, Dental & Vision

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Early access to earned wages through 0

Job summary

Jones Lang LaSalle Incorporated in Culver City, CA is seeking a Facilities Coordinator to support the Facilities Manager in operating and maintaining properties and delivering comprehensive services to clients. You will manage procurement, supplier relations, budgets, and reporting to optimize FM performance.

The role requires at least two years in a corporate or service environment, excellent communication, and strong problem-solving abilities, with readiness for 24/7 on-call support and site

Qualifications

• Minimum of two years of industry experience in corporate environment, third-party service provider, or consulting capacity.
• Excellent customer service, computer, managerial, verbal, and written communication skills for effective stakeholder interaction.
• Ability to multi-task and effectively organize responsibilities to achieve portfolio goals and objectives while managing multiple priorities.
• Basic knowledge of building systems including mechanical and electrical systems for effective facility operations support.
• Computer proficiency with ability to utilize various software platforms and systems for facility management operations.
• Availability for 24/7 emergency call support and site attendance as required for critical facility operations.
• Strong problem-solving skills with ability to follow established procedures and escalation protocols effectively.

Responsibilities

• Work with Facilities Manager to oversee delivery of maintenance and repair services while maintaining client satisfaction with Facility Management services and supporting customer satisfaction programs
• Interface with property occupants and provide 24/7 emergency call support with site attendance while following established escalation procedures and incident reporting protocols
• Support work order management for in-house staff and vendors while meeting or exceeding site KPIs and assisting with monthly SLA monitoring to identify challenges and plan corrective actions
• Demonstrate strong collaboration and teamwork within the account team by driving development and implementation of IFM best practices and innovations
• Assist in development and management of operating and capital budgets while supporting the Facilities Manager in implementation of short and long-term client projects
• Assist in development and implementation of annual management plans while accomplishing key performance indicators identified by the Facilities Manager
• Oversee appropriate monthly, quarterly, and annual reporting for clients while maximizing utilization of suppliers, preferred vendors/contractors, and M/WBE spending levels

Skills

Customer service

Computer skills

Verbal communication

Written communication

Multi-tasking

Tools

CMMS

Job description

Facilities Coordinator

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves: As a Facilities Coordinator at JLL, you'll play a critical role in supporting the Facilities Manager in delivering comprehensive services to operate and maintain properties including customer/client services, financial management, facility maintenance, procurement, and supplier management while developing strong client relationships with key representatives to support corporate real estate goals and objectives.

Responsibilities

• Work with Facilities Manager to oversee delivery of maintenance and repair services while maintaining client satisfaction with Facility Management services and supporting customer satisfaction programs
• Interface with property occupants and provide 24/7 emergency call support with site attendance while following established escalation procedures and incident reporting protocols
• Support work order management for in-house staff and vendors while meeting or exceeding site KPIs and assisting with monthly SLA monitoring to identify challenges and plan corrective actions
• Demonstrate strong collaboration and teamwork within the account team by driving development and implementation of IFM best practices and innovations
• Assist in development and management of operating and capital budgets while supporting the Facilities Manager in implementation of short and long-term client projects
• Assist in development and implementation of annual management plans while accomplishing key performance indicators identified by the Facilities Manager
• Oversee appropriate monthly, quarterly, and annual reporting for clients while maximizing utilization of suppliers, preferred vendors/contractors, and M/WBE spending levels

Required Qualifications

• Minimum of two years of industry experience in corporate environment, third-party service provider, or consulting capacity
• Excellent customer service, computer, managerial, verbal, and written communication skills for effective stakeholder interaction
• Ability to multi-task and effectively organize responsibilities to achieve portfolio goals and objectives while managing multiple priorities
• Basic knowledge of building systems including mechanical and electrical systems for effective facility operations support
• Computer proficiency with ability to utilize various software platforms and systems for facility management operations
• Availability for 24/7 emergency call support and site attendance as required for critical facility operations
• Strong problem-solving skills with ability to follow established procedures and escalation protocols effectively

Preferred Qualifications

• Experience with Computerized Maintenance Management Systems (CMMS) for enhanced work order and maintenance coordination
• Background in budget development and financial management within facilities or property management environments
• Knowledge of procurement processes and supplier management including contract development and vendor coordination
• Understanding of Key Performance Indicators (KPIs) and Service Level Agreements (SLAs) in facilities management contexts
• Experience with compliance requirements including audit standards and regulatory protocols in commercial real estate
• Background in project management and implementation of facility improvement initiatives
• Familiarity with Minority/Women owned Business Enterprise (M/WBE) requirements and supplier diversity programs

Salary

Estimated compensation for this position: 65,400.00 - 80,100.00 USD per year

Location

On-site - Culver City, CA

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Equal Opportunity Employer

JLL is an Equal Opportunity Employer committed to diversity and inclusion. This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.