Facilities Coordinator

Mentor Technical Group; Cambridge (MA); On-site; USD 70,000 - 100,000; Full time

Job summary

Mentor Technical Group is seeking a Facilities-related professional to manage and maintain office equipment, space, and telecommunications within designated buildings. The role involves coordinating with suppliers, planning space and supplies, and supporting security systems as needed.

You will schedule preventative maintenance, respond to urgent calls, and collaborate with subcontractors. Candidates should have a high school diploma, with an associate degree or technical diploma and 6+ years of

Qualifications

• High School diploma required; Associate degree or equivalent preferred.
• 6+ years of experience or degree/technical college diploma with related experience considered.

Responsibilities

• Maintain office equipment and telecommunications systems for designated buildings.
• Test and support building security systems as requested.
• Plan future building space and supply needs for the site.
• Communicate with suppliers and update executives regularly.
• Schedule preventative maintenance and respond to urgent maintenance; coordinate with subcontractors.

Skills

Facilities coordination

Vendor communication

Preventative maintenance

Education

High School diploma

Associate degree or equivalent

Job description

• Work is managed under a Facilities Manager to maintain office equipment, physical space and telecommunications systems for designated buildings.
• Test building security systems, as requested.
• Plan future building space and supply needs for the Site.
• Communicate with suppliers and update company executives regularly.
• Schedule preventative maintenance, respond to urgent maintenance calls and participate in the creation of emergency preparedness plans. Contact and schedule services with subcontractors.
• Generate purchase requisitions as required by the Facilities Manager and superiors
• Perform cost-benefit analysis for subcontracted work.
• If in charge of multiple buildings, may be accountable of additional Facilities Coordinators.
• Support to any related Investigation and CAPA. Including Quality Calendar, Quality Plans, EHS Plan, Self-Inspections actions, BMP, C-Seguro actions. Perform Root Cause Analysis.
• Develop, revise and/or conduct trainings for SOP's (Quality, EHS and Facilities Maintenance).
• Audit facilities areas for compliance with standards set by the Maintenance, Quality & EHS Owner's Departments. Areas to audit should be, as a minimum, Housekeeping, Pest Control, Work Order Compliance, Maintenance Program, Contractor Safety Program, Refrigerants Program (RCM) and Gap assessments.
• Perform work field inspections, as requested.
• Comply with Pest Control and Refrigerant Programs, as required.
• Self and reporting personnel Learning Plan.
• Responsible of landscaping (Building & Grounds) program as required or based on scope of work.
• Support to EHS programs and Site’s KPIs development, discussion and presentation.
• Support Contractor Safety program.

Requirements/Qualifications:

• High School diploma is required; Associate degree or equivalent from 2-year college technical school preferred.
• Or degree, Technical College diploma with 6+ years of experience required or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.