Facilities Contracts & Compliance Coordinator

University of Southern California; Los Angeles (CA); On-site; USD 63,000 - 68,000; Full time

Job summary

The University of Southern California (USC) Department of Facilities Planning & Management seeks a Contract Services Coordinator to support planning, administering, and coordinating service contracts. You will review agreements, ensure compliance with policies and laws, and manage amendments, expiration logs, and vendor communications.

Ideal candidates bring experience in contract administration, drafting RFPs, and strong written and oral communication.

Qualifications

• 5 years of combined experience/education as a substitute for minimum work experience.
• Ability to comprehend contract language.
• Experience in facilities maintenance and contract administration.
• Draft requests for proposals and contractual agreements from standard university contracts.
• Customer service experience; proficiency with imaging apps like Adobe Acrobat Pro.
• Excellent written and oral communication skills.

Responsibilities

• Assist with planning and coordinating assigned service contracts.
• Review contract agreements to ensure contracted services are provided.
• Route documents for internal approvals and signatures; upload to project management system.
• Review contract request documentation for completeness.
• Review certificates of insurance for compliance with requirements.
• Communicate with project managers, consultants, architects, and contractors to obtain information.
• Assist vendors with procurement process requirements.
• Liaise with customers to discuss service issues and provide solutions.
• Maintain contract logs and track master agreement expiration dates.
• Issue amendments to extend contracts.
• Develop and maintain a contract services tracking database.
• Generate reports on contract services as needed.

Skills

Contract language comprehension

Customer service experience

Written and verbal communication

Facilities maintenance

Contract administration

Education

Associate's degree

Bachelor's degree

Tools

MS Office

Excel

Job description

The University of Southern California (USC) Department of Facilities Planning & Management seeks a Contract Services Coordinator to support planning, administering, and coordinating service contracts. You will review agreements, ensure compliance with policies and laws, and manage amendments, expiration logs, and vendor communications.

Ideal candidates bring experience in contract administration, drafting RFPs, and strong written and oral communication.