Strategic Contract Services Coordinator

University of Southern California; Glendale (CA); On-site; USD 63,000 - 68,000; Full time

Job summary

The University of Southern California (USC) Department of Facilities Planning & Management is seeking a Contract Services Coordinator to join its team in Glendale, CA. You will assist with planning and coordinating service contracts, review agreements, and ensure compliance with policies, laws, and contract specifications.

Responsibilities include preparing contract documents, routing for approvals, managing contract logs, liaising with project managers and vendors, and generating reports.

Qualifications

• 5 years of combined experience/education as a substitute for minimum work experience.
• Experience in facilities maintenance and contract administration. Draft RFPs and contractual agreements from standard university contracts.
• Customer service experience. Proficiency with scanning/imaging applications (e.g., Adobe Acrobat Pro).
• Excellent written and oral communication skills.

Responsibilities

• Prepares contract documents, amendments, and related project documents.
• Routes documents for internal approvals and external signature; ensure proper storage in the project management system.
• Communicates with project managers, consultants, architects, and contractors to obtain information for contract documents.
• Maintains contract logs, track master agreements, and generate reports as needed.
• Promotes ethics and inclusive practices in line with USC Code of Ethics.

Skills

Contract administration

Customer service

Written and oral communication

Education

Associate's degree

Bachelor's degree

Tools

Adobe Acrobat Pro

MS Word

MS Excel

Project management software

Job description

The University of Southern California (USC) Department of Facilities Planning & Management is seeking a Contract Services Coordinator to join its team in Glendale, CA. You will assist with planning and coordinating service contracts, review agreements, and ensure compliance with policies, laws, and contract specifications.

Responsibilities include preparing contract documents, routing for approvals, managing contract logs, liaising with project managers and vendors, and generating reports.