Facilities Assistant

Palmyra Harbour Condominium Associa; Palmyra (NJ); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is looking for a motivated Facilities Assistant to provide vital administrative support. This role involves performing various office duties, managing communications, and ensuring the smooth operation of daily activities. The ideal candidate will possess strong organizational and customer service skills, with the ability to multitask effectively in a dynamic environment. Join a team that values efficiency and teamwork, where your contributions will help maintain a well-organized and welcoming community for residents and guests alike.

Benefits

Competitive salary

Health insurance

Paid time off

Qualifications

• High school diploma/GED required with 1-2 years of relevant experience.
• Proficiency in Excel, Word, Appfolio, and Quickbooks necessary.

Responsibilities

• Perform office duties to ensure efficiency and adherence to policies.
• Maintain inventory of office supplies and manage documentation.

Skills

Organizational Skills

Customer Service Skills

Multi-tasking

Education

High School Diploma or GED

Tools

Excel

Word

Appfolio

Quickbooks

Job description

Benefits:

1. Competitive salary
2. Health insurance
3. Paid time off

Job Summary:

We are seeking a motivated and outgoing Facilities Assistant to join our team. In this role, you will perform varied secretarial and administrative duties to support PHCA management.

Responsibilities: PHCA reserves the right to add or change duties at any time.

1. Performs office duties and operations to ensure efficiency and adherence to PHCA policies.
2. Composes and produces correspondences, reports and related materials. Edits documents produced by others.
3. Maintains inventory of office supplies and reports needs to the Property Manager.
4. Maintains both digital and hardcopy files of necessary documents.
5. Answers telephone calls, assesses the callers’ needs, provides member services, forwards calls to appropriate party or takes messages.
6. Enters work orders, complaints, and resident documentation into system and follows up to ensure all are completed within the appropriate deadlines.
7. Maintains appointments for management and performs administrative duties associated with preparing for scheduled meetings.
8. Responds to inquiries and requests for information requiring knowledge of HOA statutes and regulations as well as PHCA policies and procedures.
9. Liaison for State Street Event in scheduling non-members events, collect necessary documents for liability insurance, ensuring room set up and scheduling necessary staff.
10. Responsible for scheduling member events adhering to policies and procedures. Collect payments and documents necessary in a timely manner to support contract details.

Qualifications:

1. High school diploma/GED required.
2. 1-2 years of relative experience or experience in a similar position.
3. Excel, Word, Appfolio, Quickbooks, general software fluency and troubleshooting skills.
4. Strong organizational, customer service skills, ability to multi-task effectively.