Facilities & Office Experience Specialist

Burnett Staffing Specialists; Dallas (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

Burnett Staffing Specialists represents a well-established Dallas law firm seeking a Facilities Assistant to join its growing Facilities team. The role supports day-to-day operations and delivers exceptional internal service to attorneys, staff, clients, and visitors.

Working closely with the Facilities Manager, you will coordinate vendors, manage supplies, assist with office moves and space planning, and contribute to safety initiatives and onboarding in a fast-paced, team-oriented environment.

Qualifications

• 1–3 years of facilities, office services, or administrative experience (law firm or professional services experience preferred).
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills with a customer-service mindset.
• Detail-oriented, dependable, and proactive with strong problem-solving abilities.

Responsibilities

• Support the day-to-day operations of the office by helping maintain a clean, organized, and professional environment.
• Monitor conference rooms, kitchens, copy centers, and other common areas to ensure they are fully stocked and functioning properly.
• Order, organize, and maintain office and kitchen supplies and inventory.
• Coordinate with vendors, building management, and service providers for routine maintenance, repairs, and office services.
• Assist with office moves, workstation setups, furniture installations, and space planning.
• Help maintain office seating charts and workspace records.
• Set up conference rooms for meetings, client events, and special functions, while responding quickly to last-minute requests.
• Assist with new hire office setups to ensure a seamless onboarding experience.
• Support office safety initiatives, including emergency preparedness, safety inspections, and fire drills.
• Coordinate building access, employee badges, and visitor logistics.
• Process invoices, maintain vendor records, track facilities requests, and assist with expense reporting.
• Deliver outstanding customer service while supporting attorneys, staff, and clients with day-to-day office needs.
• Perform additional administrative and facilities-related duties as assigned.

Skills

Communication skills

Organizational skills

Customer-service mindset

Detail-oriented

Tools

Microsoft Office

Facilities management systems

Ticketing systems

Job description

Burnett Staffing Specialists represents a well-established Dallas law firm seeking a Facilities Assistant to join its growing Facilities team. The role supports day-to-day operations and delivers exceptional internal service to attorneys, staff, clients, and visitors.

Working closely with the Facilities Manager, you will coordinate vendors, manage supplies, assist with office moves and space planning, and contribute to safety initiatives and onboarding in a fast-paced, team-oriented environment.