Facilities Asset & Maintenance Coordinator (CMMS)

CSS AG; Town of Florida (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

CSS AG seeks a Facility Administrative Coordinator to conduct on-site inspections, document assets, and develop CMMS-ready preventive maintenance plans for facility equipment.

You will photograph assets, update records, and coordinate with technicians and customer representatives to validate information and maintenance requirements. Daily travel between client properties and compliant vehicle operation are essential.

Qualifications

• Demonstrated CMMS experience with asset records, maintenance tasks, and work orders.
• Strong field documentation, photography, research, and technical writing skills.
• Ability to interpret equipment nameplates, manuals, and maintenance schedules.
• Valid driver's license required and clean motor vehicle record.

Responsibilities

• Conduct on-site inspections and inventory facility assets.
• Identify and document asset details (manufacturer, model, serial, type, location, condition).
• Photograph assets for CMMS records and documentation.
• Compare field data with CMMS records to identify gaps or inconsistencies.
• Research manuals, bulletins, and maintenance requirements.
• Develop CMMS-ready preventive maintenance job plans and work instructions.
• Determine preventive maintenance intervals per guidance and regulations.
• Update asset information and documentation in CMMS; coordinate with technicians and customers.
• Maintain an organized status log of inspections, documentation, and open exceptions.
• Support continuous improvement of asset-management and preventive maintenance programs.
• Operate CSS company vehicle for daily travel between client properties.

Skills

CMMS experience

Field documentation

Photography

Driver's license

Background check

Vehicle safety

Tools

IBM Maximo

MS Office

Job description

CSS AG seeks a Facility Administrative Coordinator to conduct on-site inspections, document assets, and develop CMMS-ready preventive maintenance plans for facility equipment.

You will photograph assets, update records, and coordinate with technicians and customer representatives to validate information and maintenance requirements. Daily travel between client properties and compliant vehicle operation are essential.