Facilities and Procurement Coordinator

VA Workers' Compensation Comm; Richmond (VA); Hybrid; USD 62,000 - 92,000; Full time

Benefits offered by this job

Hybrid work model

Paid holidays

Annual leave

Professional development

Virginia Retirement System

Collaborative environment

Job summary

The Virginia Workers' Compensation Commission seeks a highly organized Facilities & Procurement Coordinator to support the daily operations of our Richmond Headquarters and regional offices.

This role blends procurement, facilities coordination, logistics, and customer service to ensure staff have the resources, equipment, and workspace they need. Hybrid telework is available, with on-site reporting required as needed.

Qualifications

• Strong organizational skills with exceptional attention to detail.
• Experience coordinating purchasing, procurement, inventory, facilities, logistics, shipping/receiving, or office operations.
• Excellent customer service and communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• Proficiency with Microsoft Office applications, particularly Outlook, Excel, and Word.

Responsibilities

• Coordinate procurement of goods, equipment, and services with compliance.
• Obtain quotes, process purchases, and track orders from request through delivery.
• Maintain agency inventory levels and ensure supplies are available.
• Receive shipments and resolve delivery issues; maintain inventory records.
• Assist with headquarters facilities, moves, renovations, workspace changes.
• Serve as primary contact for tenants, vendors, and facility service requests.
• Support fixed asset and inventory accountability.
• Assist with building security coordination and ID badges.
• Respond to after-hours facility issues when necessary.
• Process accounts payable and reconcile purchase cards.

Skills

Procurement

Inventory management

Facilities coordination

Logistics

Vendor relationships

Customer service

Tools

Microsoft Office

Job description

Title: Facilities and Procurement Coordinator

State Role Title:

Hiring Range: $61,570-$92,355

Pay Band: UG

Agency: VA Workers' Compensation Comm

Location:RICHMOND HEADQUARTERS

Agency Website: https://workcomp.virginia.gov/

Recruitment Type: General Public - G

Join the Virginia Workers' Compensation Commission Finance Team and play a vital role in day to day operations!

The Virginia Workers' Compensation Commission (VWC), an independent state agency, is seeking a highly organized and service-oriented Facilities & Procurement Coordinator to support the daily operations of our headquarters and regional offices.

This role is ideal for someone who enjoys variety in their workday and takes pride in creating an efficient, well-supported workplace. From coordinating procurement activities and managing inventory to assisting with facilities operations and vendor relationships, you'll play an important role in ensuring employees have the resources, equipment, and work environment they need to serve Virginians effectively.

If you're detail-oriented, enjoy solving problems, and thrive in a position that combines procurement, facilities coordination, logistics, and customer service, we encourage you to apply.

What You'll Do

As the Facilities & Procurement Coordinator, you'll help support agency operations by:

• Coordinating the procurement of goods, equipment, and services while ensuring compliance with Commonwealth and agency purchasing requirements.
• Comparing vendors, obtaining quotes, processing purchases, and tracking orders from request through delivery.
• Maintaining agency inventory levels and ensuring supplies are available for staff throughout the organization.
• Receiving shipments, resolving delivery issues, and maintaining accurate inventory records.
• Assisting with the coordination of headquarters facilities, office moves, renovations, and workspace changes.
• Serving as a primary point of contact for building tenants, vendors, and facility-related service requests.
• Supporting fixed asset and inventory accountability.
• Assisting with building security coordination, agency identification badges, gas card administration, and surplus property activities.
• Helping maintain a safe, functional, and professional workplace for employees and visitors.
• Responding to occasional after-hours building or facility issues when necessary.
• Process accounts payables and reconcile purchase card.

This position has been designated as COOP Essential, meaning the employee may be required to report during emergency or continuity of operations events.

Why Join the Virginia Workers' Compensation Commission?

At the Virginia Workers' Compensation Commission, our employees support a mission that makes a meaningful difference for workers, employers, and citizens across the Commonwealth. We offer:

• Meaningful public service
• Competitive salary and comprehensive state benefits
• Virginia Retirement System (VRS) participation
• Paid holidays, annual leave, and sick leave
• Professional development opportunities
• A collaborative and supportive work environment
• Opportunities to contribute to projects that improve agency operations

Telework Structure

• Our agency is currently using a hybrid model for teleworking. Our positions currently are not 100% teleworking. However, we do have a liberal telework policy in place and all candidates would be expected to report to our Headquarters as requested.
• Telework is not guaranteed and is subject to the operational needs of the Commission. Upon hire, candidates should expect to have all training and orientation conducted at the Headquarters Office, or as required.
• Selected candidates who reside outside of Virginia will need to receive Commission approval prior to an offer being finalized.
• This position will report mainly in office and telework will be at the discretion of department management.

Work Location

This position's central workplace is the Virginia Workers' Compensation Commission's Richmond Headquarters.

• Employees must be able to report to the Richmond office as required by operational needs.
• Candidates who currently reside outside of Virginia will need Commission approval of their work location prior to an offer being finalized.

Virginia Workers' Compensation Commission Overview

Led by a Senior Leadership team consisting of three Commissioners, an Executive Director, and a Chief Deputy Commissioner. Our mission is to serve injured workers, victims of crimes, employers, and related industries by providing exceptional services, resolving disputes, and faithfully executing the duties entrusted to us by the Commonwealth of Virginia. Our vision is to lead the nation as the most effective and innovative state agency. VWC demonstrate seven core values: innovation, respect, accountability, reliability, impartiality, integrity, and effectiveness.

We are a “Virginia Values Veterans” (V3) official certified state agency that supports Veterans and Members of the Reserves and/or National Guard. If you are a Veteran or Spouse of a Veteran or Active Military Member, we urge you to respond accordingly on your state application. Virginia Workers’ Compensation Commission is an Equal Opportunity Employer, and we encourage diversity within our workforce. Virginia Workers’ Compensation Commission does not provide sponsorship for employment.

VWC has been recognized as a Top Workplace for the past several years in the Richmond Region and in the country. It is the recipient of the following awards:

• 2022 - 2026 Top USA Workplace
• 2021 - 2026 Top Workplace Richmond Region
• 2023 - 2025 Top Award for Mid-Sized Companies
• 2022 - 2023 Doers Award
• 2024 Manager’s Award
• 2025 Leadership Award, McGill

Minimum Qualifications

• Strong organizational skills with exceptional attention to detail.
• Experience coordinating purchasing, procurement, inventory, facilities, logistics, shipping/receiving, or office operations.
• Excellent customer service and communication skills.
• The ability to manage multiple priorities while meeting deadlines.
• Sound judgment and the ability to work independently.
• Strong problem-solving skills and a commitment to providing excellent internal customer service.
• Proficiency with Microsoft Office applications, particularly Outlook, Excel, and Word.
• The ability to build positive working relationships with vendors, contractors, and internal stakeholders.
• Valid Virginia Driver's License with good driving record and positive points.
• Occasional travel to regional offices may be required.

Additional Considerations

• VA Procurement Certification such as VCA and/or VCO preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Amy Habel

Phone: [phone]

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.