Procurement Assistant

Virginia Department of Veterans Services; Richmond (VA); On-site; USD 34,000 - 41,000; Part time

Job summary

The Virginia Department of Veterans Services is seeking a part-time Procurement Assistant to manage SPCC payments for invoices in a high-volume environment at DVS HQ in Richmond. The role involves processing orders self-entered and those placed by other divisions, with cross-division coordination for supporting documents.

Candidates should be proficient in MS Word, Excel, and PowerPoint, capable of lifting office supplies, and adept at taking clear meeting notes.

Qualifications

• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Ability to lift, carry, and move office supplies within the office and storage areas.
• Ability to take clear, organized meeting notes.

Responsibilities

• Use SPCC to pay invoices in a high-volume environment.
• Coordinate with other divisions to obtain supporting documents for invoice payments.
• Coordinate with ordering division staff through requisition entry, purchase order, receipt, and payment.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Duties

The Virginia Department of Veteran Services is a seeking a part-time experienced Procurement Assistant. This position will be responsible for using an agency issued Small Purchase charge card SPCC for payment of invoices in a high-volume environment. SPCC payments will be made for orders self-entered and for orders entered and placed by other divisions. Will coordinate with other divisions to obtain supporting documents when paying their invoices. Will coordinate with ordering division staff from time of requisition entry, purchase order, receipt, and payment.

Title

Procurement Assistant

State Role Title

Procurement Officer I

Hiring Range

$25-$30/hr

Pay Band

Wage (Part-time)

Agency

Dept of Veterans Services

Location

DVS HQ-Richmond

Agency Website

www.dvs.virginia.gov

Recruitment Type

General Public - G

Minimum Qualifications

• Proficiency in Microsoft Word, Excel, and PowerPoint
• Ability to lift, carry, and move office supplies within the office and storage areas
• Ability to take clear, organized meeting notes

Additional Considerations

• Experience with the eVA procurement system & SPCC desired. VCA certification desired but not required.

Special Instructions

It is the policy of VDVS to provide equal opportunity for all applications and employees regardless of race, color, religion, sex, age, marital status, national origin, gender, identify or expression, disability, veterans’ status or political affiliation, or against otherwise qualified person with disabilities.

Commonwealth of Virginia State agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring accommodation should direct inquiries to the human resource contact directly. Requests for reasonable accommodation will be reviewed and determined on a case-by-case basis.

Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), MUST attach these forms when submitting their state application and/or resume.

Contact Information

Name: DVS HR Team

Phone: N/A

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.