Time Computation Correspondence Specialist: Central Administration #01490

Virginia Department of Corrections; Richmond (VA); On-site; USD 45,000 - 64,000; Full time

Job summary

The Virginia Department of Corrections is seeking a Time Computation Correspondence Specialist to support the Central Administration. This role analyzes incoming correspondence, routes items appropriately, and ensures timely responses within the required deadlines.

You will enter information into the correspondence tracking system, coordinate with other departments, and maintain accurate records of hours worked and leave, contributing to efficient operation of the DOC.

Responsibilities

• Analyze incoming correspondence to determine proper routing within the Department.
• Enter required information into the correspondence tracking system and ensure responses by the due date.
• Coordinate with appropriate departments, facilities, and other agencies to provide a response.
• Prioritize workload to ensure timeframes for responding to correspondence are met. Ensure all hours worked and leave reports are completed accurately and on time.

Job description

Title: Time Computation Correspondence Specialist: Central Administration #01490

State Role Title:Admin and Office Spec III

Hiring Range: $44,688.00 - $63,877.00

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location:DOC Headquarters

Agency Website:www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

To analyze incoming correspondence to determine proper routing within the Department, scan and enter required information into the correspondence tracking system and ensure that responses are provided by the due date; research and respond to correspondence (postal, email or telephone). Appropriately acknowledge and respond to correspondence forwarded by elected officials, medical, and basic time comp related correspondence as assigned. Contact appropriate departments, facilities, and other agencies, as necessary, to provide a response. Responsible for prioritizing workload to ensure timeframes for responding to correspondence are met. All hours worked and leave reports must be completed accurately and on time.

Minimum Qualifications

Ability to work independently to analyze and resolve problems with general guidance from supervisor. Demonstrated ability to comprehend and interpret complex laws, legal documents, and policies. Ability to adapt to changes in procedures, policies, and systems quickly and the ability to juggle competing demands and priorities daily. Knowledge of VADOC operational practices, policies, and procedures. Skilled in developing and maintaining effective working relationships with all VADOC departments.

Additional Considerations

Considerable knowledge of the Department's operational practices, policies, and procedures. Skilled in developing and maintaining effective working relationships with all DOC departments. Demonstrated knowledge of the Code of Virginia as it pertains to criminal sentencing. Demonstrated ability to craft comprehensive and complex written communications and the ability to communicate effectively and professionally both orally and in writing. Proficient in Windows Office Suite.

Contact Information

Name: Human Resources

Phone: 804 -887 - 7989

Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.

Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services