Facilities Administrator

Jobot Consulting; Colwich (KS); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Competitive compensation

Full benefits: Medical, Dental, Vision

Generous PTO and holidays

Life Insurance

401K

Job summary

Jobot Consulting is seeking a dynamic Consulting Facilities Administrator to join our team and support facilities operations across our engineering projects. You will coordinate maintenance, safety, vendor relationships, and work order processes to ensure efficient site operations.

The role emphasizes strategic planning for facilities projects, budget oversight, and collaboration with internal teams to deliver high-quality service in a fast-paced environment.

Qualifications

• 2+ years in facilities management or admin role
• Experience managing work orders with vendors/internal teams
• Strong knowledge of facilities maintenance and safety regulations
• Excellent project management skills with multiple projects
• Strong interpersonal and communication skills with vendors and teams
• Proficiency with facilities management software and related tech
• Bachelor’s degree in engineering or business administration preferred
• Certification in facilities management (CFM/FMP) a plus
• Ability to thrive in a fast-paced, dynamic environment

Responsibilities

• Oversee daily operations of facilities, ensuring safety, cleanliness and efficiency
• Establish and manage relationships with vendors, service providers, and contractors
• Develop and implement a robust work order process coordinating with internal teams and vendors
• Conduct facilities inspections and audits ensuring safety compliance
• Collaborate on strategic planning for facilities projects including renovations and expansions
• Manage facility budgets including maintenance, repairs and capex with reporting
• Coordinate with departments to understand facility needs and provide solutions
• Stay updated on facilities management trends and best practices

Skills

Facilities management

Work order management

Vendor coordination

Project management

Communication skills

Facilities software

Regulatory compliance

Budgeting basics

Adaptability

Team collaboration

Education

Bachelor’s degree (engineering or business)

CFM or FMP certification (plus)

Tools

Facilities management software

Job description

Job Details

Facilities Administrator | Contractor & Work Order Coordination | Customer Service & Facilities Support

Hosted by: Doug Wright

Salary: $17 - $19 per hour

About us

We pride ourselves on delivering unparalleled expertise to create outstanding customer experiences. Our extensive service provider network, coupled with proactive analytics and our proprietary cost management platform, enables us to offer a wide array of services. These include comprehensive facilities management (whether individual or specialized), trade services, and project services tailored for multi-site businesses in the Convenience, Grocery, Restaurant, and Retail sectors.

Benefits

• Competitive base salary and overall compensation package
• Full benefits: Medical, Dental, Vision
• Generous PTO, vacation, sick, and holidays
• Life Insurance coverage
• 401K

Description

We are seeking a dynamic and experienced Consulting Facilities Administrator to join our team in the Engineering industry. This is an exciting opportunity to work with a team of talented professionals, providing top-notch support to our facilities operations. The successful candidate will be responsible for managing and coordinating facility maintenance and safety, vendor relationships, and work order processes. This role will also involve strategic planning and implementation of facilities projects, ensuring that our infrastructure meets the needs of our growing organization.

Responsibilities

1. 1. Oversee the daily operations of our facilities, ensuring they are maintained in a safe, clean, and efficient manner.
2. 2. Establish and manage relationships with vendors, service providers, and contractors, ensuring high-quality work and adherence to deadlines and budgets.
3. 3. Develop and implement a robust work order process, coordinating with internal teams and external vendors to address maintenance issues promptly.
4. 4. Conduct regular facilities inspections and audits, identifying areas for improvement and ensuring compliance with safety regulations and company policies.
5. 5. Collaborate with the management team on strategic planning for facilities projects, including renovations, expansions, and new construction.
6. 6. Manage facility-related budgets, including maintenance, repairs, and capital expenditures, providing regular reports to management on cost and performance metrics.
7. 7. Coordinate with other departments to understand their facility needs, developing solutions that support their operations and align with our company’s strategic goals.
8. 8. Stay updated on the latest trends and best practices in facilities management, applying this knowledge to improve our processes and systems.

Qualifications

1. 1. Minimum of 2 years of experience in a facilities management or administrative role, preferably in the engineering industry.
2. 2. Proven experience managing work order processes, including coordinating with vendors and internal teams.
3. 3. Strong knowledge of facilities maintenance and safety regulations.
4. 4. Excellent project management skills, with the ability to manage multiple projects simultaneously and meet deadlines.
5. 5. Exceptional interpersonal and communication skills, with the ability to establish strong relationships with vendors and internal teams.
6. 6. Strong problem-solving skills, with the ability to identify issues and develop effective solutions.
7. 7. Proficiency in using facilities management software and other relevant technology.
8. 8. Bachelor’s degree in a relevant field, such as engineering or business administration, is preferred.
9. 9. Professional certification in facilities management, such as CFM or FMP, is a plus.
10. 10. Ability to work in a fast-paced, dynamic environment, adapting to changing priorities as needed.

Equal Opportunity

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Background Checks

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.